Easter Seals Jobs

Summary The Management Analyst (Medical Administration Process Improvement Specialist) is located in the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Services Network 5, at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia, within the Health Administration Service (HAS). The incumbent functions as the Management Analyst (Medical Administration Process Improvement) for the service, reporting directly to the Chief of HAS. Responsibilities The Management Analyst (Medical Administration Process Improvement Specialist) is located in the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Services Network 5, at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia, within the Health Administration Service (HAS). The incumbent functions as the Management Analyst (Medical Administration Process Improvement) for the service, reporting directly to the Chief of HAS. The duties of the position include but are not limited to: Breaks down complex problems facing the service into single and manageable components and considering each part in detail and makes a systematic comparison of various alternatives. Develops and manages collaborative relationships with internal and external customers to support and foster process improvement of processes used throughout the facility and community clinics. Coordinates service level orientation activities for new personnel and prepares materials designed to acquaint new employees with the organization's mission, structure, history, objectives, and policies. Works with leadership in developing data capture and electronic reporting procedures in order to track the progress of quality & process improvement program management initiatives. Analyzes diverse aspects of Health Administrative Service operations in order to identify means of improving efficiency and effectiveness, as well as the use of resources. Tracks personnel education and training hours utilizing established computer system software and TMS. Conducts probe audits to validate and measure all activities related to the service, including but not limited to scheduling and administrative data entry for facility employees according to requirements by National and VISN directives as well as local policies. Performs advanced data analysis of the data and generates a variety of reports, to include balanced scorecards and any other regularly reported elements regarding scheduling and administrative data entry. Monitors and compiles annual mandatory training completion data for all applicable facility employees with scheduling access and requirements for Veteran information data entry. Develops, administers, evaluates and reviews training programs for service personnel and others throughout the facility. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday-Friday. 08:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD18027-0 Relocation/Recruitment Incentives: Not authorized. Financial Disclosure Report: Not required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/16/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-9: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of standardized administrative practices and procedures; skills in retrieving information and record from data base contained in internal and external computer program sources; applying data mining and statistical techniques; analytical and problem solving methods and techniques to identify problems and draw conclusions; applying qualitative and quantitative techniques for analyzing and measuring effectiveness and efficiency; conducting studies, analyzing findings and making recommendations; ability to apply management tools and techniques; skill in the use of computer programs; ability to effectively communicate verbally and in writing with individuals of varying levels; ability to interpret local policies, procedures, guidelines and directives. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 1 full year of graduate level education. GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing duties as a data management analyst, skilled in randomized sampling techniques, data aggregation methods, and application of sound statistical analysis and interpretation of a wide variety of data within databases; knowledge of the data streams and file systems such as: VistA, VSSC, Pyramid Analytics, ARC, Corporate Data Warehouse, and understand their operation and organization within the system in order to access and tap important data and information bases; understand the clinical practice patterns and the tapping of valid data systems that reflect the current practice of providers; knowledgeable in use and applications for microcomputer systems for the office and clinical environments; designs and manages projects using standard applications software; knowledgeable in all the major current information-cased streams used within the VA as practice-models, productivity models, patient demographic systems, workload reports, etc; experience with System Redesign process and flow improvements; knowledge of qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 full years of graduate level education. You will be rated on the following Competencies for this position: Analysis and Problem Solving Communication Critical Thinking Education and Training Knowledge Management Project Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is generally sedentary; however, there will be some walking, standing, bending, and carrying of light items such as papers and books. The tasks may require long periods at a desk working on a personal computer or other piece of equipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.