Easter Seals Jobs

Description We are offering an exciting opportunity for an Office Assistant in the Professional Services industry based in Houston, Texas. As an Office Assistant, you will be tasked with a range of administrative duties, from managing incoming calls and correspondence to coordinating office events and maintaining a clean and organized work environment.

Responsibilities

• Oversee general office tasks including filing, photocopying, and managing video conferences.

• Handle incoming calls, redirecting them to the appropriate personnel and providing necessary information to callers.

• Respond promptly and professionally to both internal and external communications via email and other platforms.

• Draft and manage correspondence including letters, memos, and other documents.

• Organize and manage executive and office calendars, scheduling appointments and meetings as necessary.

• Coordinate and ensure smooth execution of office events such as parties, celebrations, and conferences.

• Greet, assist, and direct office visitors, providing excellent customer service at all times.

• Maintain cleanliness in the kitchen and promote a hygienic work environment.

• Regularly order, stock, and distribute office supplies and kitchen pantry items.

• Utilize software such as Adobe Acrobat, Concur, Microsoft Word, Excel, Outlook, and PowerPoint to perform administrative tasks and event coordination effectively. Requirements • At least 5 years of experience in a similar role, preferably within the professional services industry

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Experience using Adobe Acrobat and Concur

• Demonstrated administrative experience, including managing schedules, coordinating meetings, and maintaining files

• Proven experience in event coordination, from planning to execution

• Excellent communication skills, both written and verbal

• Ability to multitask and prioritize tasks effectively

• Strong organizational skills and attention to detail

• Demonstrated problem-solving skills

• Ability to work independently and as part of a team

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .