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Division Manager - Performance Management

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Division Manager - Performance Management

Salary

$3,263.00 - $4,486.31 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

35668

Department

Finance

Division

FIN-FINANCIAL PLANNING AND ANALYSIS

Opening Date

11/26/2024

Closing Date

12/5/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Job Classification: Division Manager (Performance Management)

Division: Financial Planning & Analysis

Reporting Location: 611 Walker St.

Workdays & Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The Financial Planning & Analysis Division Manager will lead and oversee a team of analysts to develop and implement a system to monitor citywide performance measures using an outcome-based budgeting process that is focused on connecting the City’s resources with results that matter most to citizens. Provide recommendations on the implementation process of outcome-based budget including system and process design. Manage the coordination and development of the annual operating budget and monthly financial report in relation to outcome-based budgeting. Coordinate and conduct special and ad hoc projects.

Outcome-Based Budget:

• Develop and oversee the implementation of outcome-based budget process and system.

• Research and analyze industry best practices and procedures to develop recommendations for implementation.

• Lead in the information gathering, evaluation of workflow and process, design, selection, and implementation phases of the new outcome-based budgeting system.

• Lead and oversee the strategic alignment of resources, program evaluation, performance tracking, and ensure compliance with the City’s strategic goals and objectives.

• Monitor the development and execution of departmental performance measures to guide budgetary decision making.

• Measure performance and assess the results of spending and use performance measures to analyze performance against the desired outcome.

• Review documentations, reports, assessments of performance measures, and present monthly/quarterly/annual presentations to senior management.

• Examine budget requests, funding allocations, and optimize budgets based on performance.

• Engage departments across the organization in strategic planning, budget development, and ongoing budget management.

General:

• Act as liaison for the Financial Planning & Analysis Division on various committees and focus groups; and provides data, analyses, reporting, and other information, as needed to facilitate accomplishment of group goals.

• Use advanced Excel formulas and pivot tables to perform semi-complex to complex analysis.

• Compile data, produce information, and interpret results through conclusion or recommendation formulation.

• Complete special projects as assigned, working on a wide variety of financial, administrative, professional, management issues and problems of simple to high complexity.

• Handle highly confidential information.

• Prepare and review communications to be sent internally/externally.

• Research, analyze, and interpret complex information such as economic and fiscal developments and trends, to aid management in making decisions to resolve critical issues or problems.

• Train, supervise, and counsel a team of analysts.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor’s Degree in Finance, Accounting, Business Administration, Engineering, or a closely related field.

EXPERIENCE REQUIREMENTS

Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity.

A Master’s Degree in Business Administration, Public Administration or a closely related field may be substituted for two years of the above experience requirement.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES

Preferences will be given to applicants with:

• Effective problem solving, presentation, and coaching skills.

• Advanced Excel skills to manipulate extensive data sets and produce reports is required.

• Strong financial analytical ability.

• Strong interpersonal skills and relationship building skills.

• Strong oral and written communication skills; ability to communicate comfortably and at appropriate level of summary and detail across multiple levels.

• Ability to multi-task in a high volume fast paced environment.

• Critical thinking for concise and effective management reporting.

Additionally, applicants with the following will be considered a plus: Lean and Six Sigma training and certification; prior public sector experience; knowledge and experience with budget and performance management in the public sector.

*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *

GENERAL INFORMATION

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 29

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.

If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marines Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Which best describes your education?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• I have no education

  03

  Which area of concentration did you obtain your degree?

• Business Administration

• Finance

• Accounting

• Public Administration

• Other

• I have no degree

  04

  Which of the following best describes your professional experience in finance, economics, budget analysis or a closely related field?

• Less than five years

• 5 but less than 7 years' experience

• 7 but less than 9 years' experience

• 9 but less than 11 years' experience

• More than 11 years' experience

• I have no experience

  05

  Do you have at least three years of supervisory experience?

• Yes

• No

  06

  Which of the following best describes your professional experience in outcome-based budgeting?

• Less than four years

• Four years' experience

• Five years' experience

• More than six years' experience

• I have no experience

  07

  Which of the following best describes your professional experience of local government financial and management concepts, such as fund accounting, indirect cost allocation, program evaluation, strategic planning, budget formulation, budget execution, and appropriation process?

• Less than four (4) years' experience

• Four (4) years' experience

• Five (5) years' experience

• More than six (6) years' experience

• I have no experience

  08

  What is your level of proficiency in Microsoft Excel?

• Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

• Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data, and perform interactive analysis, create and modify some Macro commands.

• Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

• I have no experience

  09

  Do you have experience using SAP Financial Systems?

• Yes

• No

  10

  If you indicated you have SAP Financial Systems experience to question #9 above, briefly describe your experience utilizing SAP Financial Systems and Accounts Receivable functions. If no experience, please indicate "N/A". (Please note: stating 'See Resume' may delay your application process.)

  11

  This position requires you to be 100% flexible in terms of work schedule including evenings, weekends, and holidays within a seven-day work schedule during the peak time, such as budget period, year-end close, and monthly close. Are you willing to work within these schedules and late nights (midnight or later) as required?

• Yes

• No

  12

  Which of the following best describes your professional experience in qualitative and quantitative research.

• Less than four (4) years' experience

• Four (4) years' experience

• Five (5) years' experience

• More than six (6) years' experience

• I have no experience

  13

  What parts of the budget process have you found to be most challenging and how did you overcome them? (Please note: stating 'see resume' is not an acceptable response and may delay your application process).

  14

  What is your level of experience in preparation of annual budgets over $50 million? (Please note: stating 'see resume' is not an acceptable response and may delay your application process).

  15

  Please describe your level of experience with respect to budgeting and financial forecasting. (Please note: stating 'see resume' is not acceptable response and may delay your application process).

  16

  Are you a current City of Houston Employee?

• Yes

• No

  Required Question