Job Information
The City of Houston ADMINISTRATIVE COORDINATOR (Commercial Development) in Houston, Texas
ADMINISTRATIVE COORDINATOR (Commercial Development)
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ADMINISTRATIVE COORDINATOR (Commercial Development)
Salary
$65,962.00 - $82,038.06 Annually
Location
16930 John F. Kennedy Blvd.
Job Type
Full Time
Job Number
36101
Department
Houston Airport System
Opening Date
01/29/2025
Closing Date
2/5/2025 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications Accepted From: All Persons Interested
Division/ Section: Commercial Development
Workdays & Hours: M-F / TBD Day Shift 8 AM-5 PM* (*Subject to change)
PURPOSE OF DIVISION
The Houston Airport System (HAS) Commercial Development division unit plans and directs all Houston Airports commercial activities, including airline affairs, real estate, air service development, concessions, marketing and parking. Responsibilities include leasing and managing airport property for airlines and other tenants, working with airline partners to launch and/or expand air service in Houston, developing and overseeing non-airline revenue from airport concession businesses, providing strategic insight to improve the passenger experience, communicating Houston Airports services to the public, and delivering the best possible parking experience to the traveling public.
The HAS Finance Division is to support the financial health and strategic objectives of the Houston Airport System (HAS) by timely and accurately posting accrual expenditures, processing invoices and scheduling payments for multi-funded, ITRP, CIP and O&M projects in SAP and Onbase systems. The Division also administers the PCard program, monitor and approve utilities transactions, interfund billing and travel. Accounting and Disbursement also provide oversight and guidance among internal stakeholders to ensure compliance with federal, state and local laws; and legislation including Government Accounting Standard (GASB) rules on accounting practices.
PURPOSE OF THE POSITION
The purpose of this position is to provide professional administrative responsibilities for the HAS Chief Financial Officer and Chief Commercial Officer. Perform duties of moderate difficulty by reviewing policies and procedures and reporting to management methods for improvement. Perform financial activities including preparation of travel, training, budget, travel expense reports and employee reimbursements. May guide, train staff, develops reports and completes special projects as assigned. Liaises with internal and external points of contact. May represent manager at meetings. Must demonstrate strong verbal and written communication skills. Investigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. The Administrative Coordinator directly supports the HAS Chief Financial Officer (CFO) and Chief Commercial Officer in achieving the policies, goals and objectives established by the Director of Aviation (DIR) by providing superior administrative support. The Administrative Coordinator coordinates daily calendaring in order to promote the best use of the time and resources. This position also responsibly manages documents, including confidential matters, in an organized and logical manner, including facilitating document review and approval from other business units and stakeholders. The incumbent clearly recognizes and communicates schedule conflicts, urgent. matters needing attention and provides follow-up contact as needed on behalf of the CCO or CFO as directed.
The responsibilities of this position include, but are not limited to:
The Administrative Coordinator duties will include but are not limited to:
Prepares, edits and revises department / division correspondence; prepares, edits and revises procedures manuals.
Plans, initiates and implements programs and services to meet the immediate and long-range needs of one or more city departments.
Prepares speeches and / or remarks for the department / division head; assists as needed with new releases and public relations; responds to the press, officials, clients and the general public on more sensitive department / division issues.
Assists with the department / division in the effective discharge of responsibilities by furnishing analyses, appraisals, recommendations and information concerning the activities and programs reviewed.
Attends meetings and conferences involving public and private groups and city officials as representative of the department / division head and acts as liaison on matters involving other departments
Researches, analyzes and reviews new vendors, equipment, services and regulations.
Participates in special projects as assigned by the department / division head.
May coordinate division / department financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures.
May coordinate the planning, research, presentation, promotion and evaluation of special programs such as grants.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s Degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
Five (5) years of administrative experience is required.
Professional administrative experience may be substituted for the above education requirements on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preference will be given to applicants with knowledge of COH policies pertaining to use of Purchasing Card, use of city vehicles, travel and timekeeping. Minimum intermediate-level knowledge and frequent use of Microsoft Office, SAP, TMS, etc. Strong analytical and decision-making skills that facilitate swift problem resolution. Knowledge and experience in airport operations and project management. Strong communication, interpersonal, relationship building and teamwork skills.
*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION YES
YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 24
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1852.
If you need special services or accommodations, call 281-233-1852. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you a Houston Airport System employee?
Yes
No
03
What is the highest level of education you have completed?
High School/ GED
Associates Degree
Bachelors Degree
Masters Degree or beyond
04
Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A).
Business Administration
Liberal Arts
Accounting/Finance
Other
None of the above
05
How many years of verifiable professional administrative experience do you possess?
Less than 5 years
5 years but less than 7 years
7 years but less than 9 years
9 years or more
No experience
06
What is your "highest" level of proficiency in the Microsoft Office Suite?
BASIC MICROSOFT OFFICE SUITE: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE MICROSOFT OFFICE SUITE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED MICROSOFT OFFICE SUITE: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel, delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
I have no Microsoft Office experience
07
Which of the following do you possess? (Check all that apply)
Strong consulting skills, especially in the guiding, coaching, and development of employees.
Knowledgeable in the development of policies and procedures.
Excellent communication and organizational skills; ability to communicate with all levels of management in both verbally and in writing.
Ability to analyze and interpret data.
Ability to quickly identify business problems and opportunities.
Ability to handle multiple priorities simultaneously
Ability to document, prepare, and present data-driven presentations.
No experience
08
Do you have experience with financial operations, including budget planning, integration and oversight, project cost analysis, expenditure control and accounting procedures?
Yes
No
09
Do you have experience with new releases and public relations; responds to the press, officials, clients and the general public on more sensitive department / division issues?
Yes
No
10
Describe your experience in analyzing and interpreting data as it relates to this position (see resume is not acceptable, if no experience please insert N/A).
11
Briefly describe your experience in communicating with all levels of management in both verbally and writing (see resume is not acceptable, if no experience please insert N/A).
Required Question
