Easter Seals Jobs

Job Description

The Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities:

 Organize meetings, liaise with HQ, handle emails, arrange rooms, and welcome guests.

 Draft contracts/invoices, support expat billing, and approve timesheets.

 Conduct weekly article research, create summaries with ChatGPT, and proofread.

 Gather and update bi-weekly and monthly reports.

 Standardize and maintain SharePoint folders and file names.

 Keep Strategy Intra Portal content updated.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

Minimum of an Associates degree.

 3+ years in an administrative role.

 Excellent verbal and written communication

 Strong interpersonal and customer service skills

 Proficiency in Microsoft Office Suite

 Excellent organizational skills and attention to detail Proficiency in PowerPoint slide creation and document design

 Experience in web-based research

 Fluency in Japanese and English

 Willingness to learn new tools/functions (e.g., ChatGPT, Excel pivot/functions) null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.