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COMPANY OVERVIEW:  Phoenix Specialty, Inc. (PSI) is a 100% employee-owned company and is a leading manufacturer's representative and service provider for specialty parts and assemblies in the oil and gas industry.  PSI also owns Pro-Flo Sales (PF), a distributor of technical flow-control products. 

POSITION OVERVIEW:  The Accounts Receivable Specialist is responsible for assisting the Accounting Manager in support of the Accounts Receivable function, primarily for PF, as well as supporting the overall accounting and finance group.  This position is responsible for safe work practices while complying with all applicable quality, health, safety, and environmental regulations.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Customer set up and Credit Evaluation,
• Obtain Customer sales tax exemption certificates.
• Review invoices and follow up with customers and sales department regarding discrepancies.
• Customer Portal entry of invoices.
• Provide Customer Support internally and externally.
• Manage outstanding balances, and collection of past-due accounts.
• General account management and reconciliation.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

CORE COMPETENCIES  

• Ability to communicate clearly both orally and in writing.
• Ability to work effectively in a team environment.
• Analytical skills
• Innovative problem solving.
• Effective time management.
• Ability to work independently without supervision.

EDUCATION & QUALIFICATIONS:

• 2 yr. Associates or 4 yr. BA/ College degree preferred; focus in Accounting and/or Finance
• 3+ years in Accounts Receivables

COMPUTER SKILLS:

• Microsoft Office including
  • Excel/Word
  • Outlook
  • PowerPoint
• Familiarity with an ERP system (ECi M1 Preferred)
• Previous work experience with Customer A/R Portals such as Open Invoice, Ariba, Taulia.

TRAVEL REQUIREMENTS:

• It is estimated that travel related to this position will be less than 10%.

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to perform physical activities, such as, but not limited to moving or transporting heavy equipment (up to 50 lbs.) unassisted.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• Office setting

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons, with or without notice.  The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

It is the policy of PSI to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. PSI hires and promotes individuals solely on the basis of their qualifications for the job to be filled. In addition, PSI will provide reasonable accommodation for qualified individuals with d sabilities.