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Johnson & Johnson is recruiting for an Executive Administrative Assistant to join our Global Commercial Strategy Organization Immunology Team located in Horsham, PA. This position may require up to 25% travel to other J&J Sites (New Brunswick, Titusville, Raritan, or Spring House).

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson,  we believe health is everything. Our strength in healthcare innovation empowers us to build a  world where complex diseases are prevented, treated, and cured,  where treatments are smarter and less invasive, and  solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.

We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Executive Assistant will provide senior level executive administrative support to the Worldwide Vice President (WWVP), Immunology, and the head of strategy and operations within the Global Commercial Strategic Organization, Janssen Global Services, LLC. This individual will establish and maintain the administrative systems, and manage day-to-day administrative tasks required to support the effectiveness and efficiency of this WWVP Executive.

The Executive Administrative Assistant will be responsible for:

• actively managing the WWVP’s calendar, including all aspects associated with scheduling and planning meetings, the management of all related logistics (including scheduling and initiation of in-person meeting, zooms/video conferences, and hybrid interactions

• arranging and managing logistics for GCSO wide events or meetings, GCSO IMM team meetings, help manage group meetings both in the US and outside the US (across multiple time zones),

• partnering closely with the Executive Administrative Assistant of the Immunology R&D TA Head in supporting TA Leadership team and Immunology Portfolio Committee calendars, as well as team assistants in the Immunology Therapeutic Area

• assisting in managing office/space plans.

• demonstrating the discretion and experience in handling confidential and sensitive information, as well as the equanimity and judgement to proactively support the executive in calendar management and prioritization, helping find ways to preserve and focus calendar time on the WWVPs highest impact priorities for the team and enterprise.

• filing and document file keeping, including proactively organizing and maintaining both hard copy and electronic files, including Sharepoint and “e-rooms”.

• preparing expense reports, correspondence, memos, and related communications, including executive presentation documents.

• acting as lead for the administrative assistants across the GCSO Immunology team

Qualifications

• A minimum of a High School diploma; Associates or Bachelor Degree preferred.

• At least 8 years of administrative or related experience is required.

• Experience in an executive environment, supporting leaders and executives, is required.

• Experience in systems is required to effectively handle PDM, Ariba, Sharepoint and OurSource, and Concur processes, or analogous systems (for external candidates).

• Experience with making international and domestic travel arrangements, and coordinating on/offsite meetings (including LiveMeeting, TC and VC) are required

• Excellent verbal and written communication skills, as well as facility with PowerPoint and MS Word and Excel, are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders.

• This position requires very strong organizational skills, exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to work well under time pressure, and the ability to work with independence and minimal supervision.

• This position requires a demonstrated team player.

• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. S/He must always present her/himself in a professional manner; be detail-oriented, thorough and accurate and well organized.

This position is overtime eligible.

This job posting is anticipated to close on 2/21/2025. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year

• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year

• Holiday pay, including Floating Holidays – up to 13 days per calendar year

• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.]