Job Information
University of Florida Office Assistant - EFNEP Hillsborough in Hillsborough, Florida
Office Assistant - EFNEP Hillsborough
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533333&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533333
Work type: Staff Full-Time
Location: Hillsborough
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 60450000 - AG-EXPANDED NUTRITION PROGRAM
Classification Title:
The Administrative Assistant I
Job Description:
Programmatic Support
Make copies, files, and other routine paperwork necessary to support the program.
Assist with program preparation, including but not limited to shopping for food, preparing food, preparing program materials, and creating displays for public health events.
Human Resources
Understand, apply, and provide support to team with policies and procedures related to time worked, leave and personnel.
Assist EFNEP Supervisor with review of personnel paperwork, including time and labor.
Provide support during hiring process. Check paperwork for completion and correctness.
Create personnel files for new hires and update current files as needed.
Understand and apply retention policies and disposition processes for paperwork.
Fiscal Operations
Understand, apply, and support team with policies and procedures related travel and purchasing.
Assist EFNEP Supervisor with review of fiscal paperwork, monthly travel reimbursement and receipts for accuracy and completeness.
Prepare and send paperwork to state office.
Keep appropriate files of all fiscal paperwork.
Order supplies and materials as needed.
Assist EFNEP Supervisor with checking in deliveries, maintaining all inventory, and keeping supplies organized.
Create and maintain inventory of nutrition education reinforcement items (NERI), or incentive items.
Monitor and maintain equipment inventory.
Monitor supply usage and orders supplies for Zeno (xerox) machines.
Office Assistant will need to lift and carry materials and supplies up to 50 lbs.
Program Data Reporting
Assist EFNEP Supervisor with county and state office reporting.
Assist EFNEP Supervisor with review of participant paperwork, including evaluation forms for accuracy and completeness.
Guarantee packet completeness (missing forms) and accuracy (wrong dates, forms order/sequence) before submitting them to the state office.
Maintain Master Excel Spreadsheet and link validation form.
Support the accurate, orderly, and timely submission of all participant paperwork, including evaluation forms.
Send out notifications and collect the evaluations forms of all the NEs in the unit.
Prepare and submit participant paperwork, including evaluation data, as needed.
Maintain unit filing systems or workflows and confidential information.
Communications
- Answer telephones, compose letters and emails, assist with planning meetings, and monitoring the accuracy of calendars for all EFNEP employees in the county.
Other duties as assigned by supervisor.
Expected Salary:
$16.00 / hour
The University of Florida offers highly competitive benefits and retirement options, generous leave plans, a health and wellness program that reflects its commitment to qualify of life and quality of work, and many more competitive perks and rewards.
Minimum Requirements:
High school diploma or equivalent and one year of relevant experience.
Preferred Qualifications:
Ability to work independently and exercise judgment is required.
This position needs a strong background using technology and software.
Excellent written and oral communication skills
Familiar with basic computer programs, including Word, Excel, and PowerPoint.
Ability to use equipment/hardware: desktop pc, laptop, copier/scanner/fax, and calculator.
Reliable daily transportation.
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is a time-limited, grant funded position in Hillsborough County Extension
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.
Health Assessment Required:No
Advertised: 02 Oct 2024 Eastern Daylight Time
Applications close: 24 Oct 2024 Eastern Daylight Time
