Easter Seals Jobs

QUALIFICATIONS: 1. High school diploma or general education degree (GED). 2. Minimum two (2) years' experience as office clerk, receptionist, or administrative assistant. 3. Ability to type fifty (50) words per minute with ninety percent (90%) accuracy 4. Working knowledge of Microsoft Office programs, specifically Word, Excel and Outlook. 5. Ability to operate copier, fax, printer, calculator. 6. Must have valid Ohio driver's license. 7. Must be Notary Public or obtain commission within 6 months of employment GENERAL DESCRIPTION: Under direction, answers calls, transferring to appropriate staff members; meet and greet public at front desk; responds to inquiries from public, forward to appropriate department; perform duties as assigned by Mayor/Safety Service Director and/or Administrative Assist I; performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing; receives and maintains legal notices to the City, forward them to proper personnel and track their progression; update, develop, maintain, permits, licenses, personnel files, proclamations, legal notices; maintain office supplies, schedule repairs to office equipment, receive mail; label and record office inventory; schedules appointments, coordinate multiple calendars; maintains strict confidentiality in all administrative matters; supports City departments when needed; creates and modifies documents created with all Microsoft Office programs; updates and monitors social media platforms and assists in creation and implementing city events, maintain permits and all documents and reports necessary for the building department at the direction of Chief Building Official, Safety & Service Director and Administrative Assistant I, maintain financial records for administration departments by means of purchase orders, receivings and publications. ESSENTIAL FUNCTIONS: 1. Performs administrative duties (e.g. types, requisitions, prepares correspondence, invoices, budget request, statistical reports, forms, labels, permits, and other documents. 2. Interacts and maintains records of residents' and businesses' concerns by contacting affected departments for solution through work orders with Street and Water departments and ordinance violations with Police Department. 3. Receives, prepares and maintains various legal documents (e.g., specification books, bid advertisements; permits, legal notices, notices to bidders, return of bonds.) Administrative Assistant II Building Department Page 2 of 3 Revised 12-2021 4. Responsible for maintaining records of lawsuits and possible lawsuits and claims against the City, notifying insurance and providing any additional information needed to them. 5. Maintain Administration and personnel files, permits, licensees, inventory, park reservations, State Purchasing Audits, proclamations, safety audits, petty cash, legal notices, bids, returns of bonds, inter-office telephone and information books, and holiday schedules. 6. Carry out detailed but basic written or oral instructions. 7. Deal with problems involving several variables within familiar context; define problems, collect data, establish facts and draw valid conclusions. 8. Perform basic accounting procedures. 9. Type accurately and recognize grammatical and spelling errors. 10. Respond to inquiries from public and/or officials. 11. Communicate and write effectively. 12. Maintain records according to procedures. 13. Develop and maintain effective working relationships while maintaining confidentiality. 14. Prepare safety audits for all departments. 15. Prepare State Purchasing Audits for all departments. 16. Operates and maintains office machines (e.g., computer, copier, typewriter, engineering copier, calculator, Lenox, telephone, etc.). 17. Arrange appointments and