Easter Seals Jobs

JOB SUMMARY:

The Account Payable Coordinator is responsible for overseeing accounts payable for all departments of the City, maintaining vendor accounts, and ensuring the integrity of the City's payment processes and procurement policies.

TYPICAL DUTIES:

• Process and verify invoices for accuracy and approval.
• Code invoices to the appropriate general ledger accounts.
• Maintain accurate accounts payable records.
• Monitor and follow up on outstanding invoices and resolve discrepancies.
• Communicate with vendors to address inquiries and resolve issues.
• Maintain and update vendor files, ensuring compliance with company policies.
• Prepare annual IRS 1099 forms.
• Support external audits and provide necessary documentation.
• Support annual budget preparation.
• Collaborate with the finance team to improve processes and ensure accuracy.
• Support City's P-card program.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a related field -OR- 4 years of work experience in finance, accounting, billing or a related field -OR- a combination of equivalent education and related experience.

PREFERED QUALIFICATIONS:

• 2 years' experience working as an accounts payable coordinator for a government agency or other public enterprise.
• Experience working with accounts payable operations, programs, and software including government accounting software such as Pelorus.
• Proficient in Microsoft Excel and other 365 products.

WORKING CONDITIONS:

• Work is performed primarily in an office setting.
• Periodic exposure to stressful situations while working with staff and vendors.
• May require small amounts of travel to and from meetings, trainings, and conferences.