Job Information
Magnolia River Services Administrative Assistant in Hartselle, Alabama
Description
Magnolia River is an industry leader in engineering, inspection, GIS, software, and consulting solutions. With the backing of Warren Equity Partners, our reach extends across 40 states, powered by a dynamic team of just under 1,000 professionals. We specialize in transforming the utilities, oil and gas, water, and pipeline sectors by delivering innovative solutions that boost efficiency, enhance safety, and ensure regulatory compliance.
Magnolia River is currently seeking an Administrative Assistant ! The Administrative Assistant will perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures and may include a combination of answering calls, bookkeeping, typing or word processing, office machine operation, and filing.
This is a part time role working 25-30 hours per week.
Duties and Responsibilities:
Communicate with customers, employees, vendors, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Operate office machines, such as photocopiers and scanners, , voice mail systems, and personal computers.
Compute, record, and proofread data and other information, such as records or reports.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail and packages.
Review files, records, and other documents to obtain information to respond to requests.
Deliver messages and run errands.
Maintain inventory and order materials, supplies, and services.
Complete work schedules, manage calendars, and arrange appointments.
Type, format, proofread, and edit correspondence and other documents as requested.
Troubleshoot problems involving office equipment, such as computer hardware and software.
Knowledge, Skills, and Abilities:
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent written and oral communication, project coordination, and interpersonal skills.
Attention to detail and high level of accuracy.
Ability to solve practical problems and deal with a variety of variables daily.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Ability to rapidly establish creditability and relationships with a broad range of individuals.
Ability to change priorities quickly and multi-task.
Education and Experience:
High school diploma or the equivalent.
A minimum of six (6) months’ experience is preferred.
Physical Demands :
Duties are performed in an office environment.
Must be able to remain in a stationary position at least 50% of the time.
Consistently operate a computer and other office productivity machinery.
The person in this position frequently communicates with co-workers and vendors. Must be able to exchange accurate information.
Disclaimer:
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
This job description is subject to change at any time.
We are pleased to offer a comprehensive benefits package, including medical, dental, vision, 401(k) with company match, paid time off, and other valuable benefits to support your well-being and future.
Qualifications
Skills
Preferred
Detail Oriented: Expert
Microsoft Excel: Expert
Microsoft Outlook: Expert
Microsoft Word: Expert
Problem Solving: Expert
Education
Required
- High School or better
