Easter Seals Jobs

Hours: Monday-Friday 8:00am-4:00pm -35 hour work week

Location: On-sight everyday in Hartford, CT

Software used: Excel, ADP

Employees: Around 400

Job Description

The purpose of this position is to serve as subject matter expert in all areas of benefit service delivery, compliance, leave management including FMLA and administration, Worker’s Compensation, OSHA reporting and specialized benefits related projects. Administers employee benefits and wellness programs and oversee leave management. Employee benefits may include health, dental, life and disability insurances, retirement and/or 401(k) plans, EAP, and worker’s compensation.

ESSENTIAL JOB FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

-Participate in the formulation of annual health and welfare benefits strategy, planning, coordination and implementation.

-Lead project coordinator for annual plan open enrollment, implementation and other deliverables. Coordinating with HRIS Manager open enrollment portal.

-Administer all benefits programs such as medical, dental, vision, life insurance, STD, LTD and any other benefit offerings.

-Process associate enrollments for all benefit programs.

-Process associate enrollments and changes.

-COBRA administration and coordination for employees losing benefit coverage.

-ACA monthly monitoring and compliance.

-Administer the group life, dependent life, and group AD&D and Workers Compensation insurance programs. Answer associate questions and process benefit claims in coordination with the insurance carriers.

-Administration of FMLA requests and re-certifications for continual and/or intermittent leave, update spreadsheet, communicate with HR Generalist, payroll and employee’s manager.

-Administration of ADA requests for continual and/or intermittent leave, update spreadsheet, communicate HR Generalist, payroll and employee’s manager.

-Ensure compliance with federal and state regulations including those related to FMLA, ADA, ERISA.

-Plan and administer wellness events including but not limited to: annual walking challenge, lunch and learn meetings, flu shot clinic. WELCOA program.

-Plan and administer safety related events.

-Attend Safety Meeting and report injuries.

-Track workplace injuries and follow up on workplace injuries.

-Maintain OSHA log for recordable injuries and file annually.

-Prepare and submit any required annual compliance documents (5500’s, retirement plan audits).

-Lead oversight of all health and welfare and 401(k) retirement plans and lead audits.

-Develop, review and maintain policy and procedures to effectively administer benefit programs and ensure compliance.

-Process enrollments, status changes and review claims.

-Billing reconciliation for all health and welfare plans to ensure timely and accurate payment.

-Manage online eligibility for medical, dental and vision plans.

-Daily administration of benefits and 401(k) plans (enrollments, loans and distributions); serve as liaison between providers and employees; answer, research and respond to benefit inquiries.

-Work with carrier reps to resolve complex benefit issues such as eligibility discrepancies, claim payments, HSA/COBRA administration transactions and benefit plan interpretations.

-Responds to notifications from state and regulatory agencies.

-Assures confidentiality of employee records, information and other sensitive documents.

-Maintains effective working relationships with other staff. Liaise with external brokers, vendors, and service providers.

-Develop and maintain benefits documentation and files both electronically and in paper format including employee files, contracts, plan documents, summary plan descriptions and other required notices and communications.

-Coordinate activities related to Employee Recognition and the annual Service Awards Program.

-Perform regular audits of files and records to ensure accuracy in enrollment.

-Attend Human Resource Board of Directors Meeting and prepare minutes.

-Ensures that work area is clean, secure, and well maintained.

-Daily filing.

-Annual archiving or more frequently if needed incompliance with records retention policy.

-Maintains organized files.

-Coverage of Front Desk (backup).

Skills

Human resources, Benefits administration, open enrollment, CT paid Leave, fmla, Hris, Administration, cobra, ada, excel data entry, Insurance, benefits management, adp

Top Skills Details

Human resources,Benefits administration,open enrollment,CT paid Leave,fmla,Hris

Additional Skills & Qualifications

CT Paid Leave & overall knowledge around benefits is a must.

MINIMUM TRAINING AND EXPERIENCE

-Education: Bachelor’s degree with coursework emphasis in Human Resources Management or Business Administration, or related field.

-Minimum Years of Experience: Minimum of three years progressively responsible human resources administration experience that provides broad knowledge of benefits; or an equivalent combination of education, training, and experience. Experience working with HRIS systems and Microsoft applications required.

-Demonstrated Skills: Demonstrated ability to work with minimal supervision and to exercise sound independent judgment. Good interpersonal skills. Ability to relate to people with courtesy and tact. Strong organizational skills. Ability to manage time efficiently and to set appropriate priorities. Excellent written and verbal communication and presentation skills.

-Knowledge: Knowledge of Federal, state and local laws pertaining to personnel administration and various compensation and benefit plans and practices. Sound understanding of practices and procedures specific to Human Resources. Knowledge of life, health and disability insurance principles.

-Apply Federal, state and local laws pertaining to personnel administration and various compensation and benefit plans and practices.

-Establish and maintain effective working relationships with coworkers supervisors, other Departments/Offices, and other agencies.

-Use appropriate resources to solve problems.

-Work independently.

-Understand and practice safety procedures and precautions.

-Maintain a high level of professionalism and confidentiality.

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $30.10 - $35.22/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hartford,CT.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.