Easter Seals Jobs

The CFO and Regional President of Central PA are looking for a new Executive Assistant I to support their day-to-day operations. This position will support executive level network board and network finance committee meetings. Apply today!

Schedule: Monday - Friday from 8:00 a.m. - 4:30 p.m. (some flexibility).

Purpose:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently.

• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.

• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.

• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.

• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president.

• Records and distributes minutes and other relevant information to appropriate participants in a timely manner.

• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.

• Arranges travel schedule and reservations for executive management as needed.

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

• High school diploma or equivalent.

• 8 years experience in an increasingly responsible administrative support role.

• 5+ years experience with support at the executive level.

• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook.

• Excellent calendar management skills, including the coordination of complex executive meetings.

• Experience assisting management with the creation of PowerPoint presentations.

• Experience scheduling travel arrangements for management.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran