Job Information
Commonwealth of Pennsylvania Administrative Assistant 1 in HARRISBURG, Pennsylvania
Reference #: 4604912 THE POSITION Are you a highly organized and detail-oriented professional who is ready to take on a challenging and exciting new career? If so, the Department of General Services (DGS) is seeking an ambitious Administrative Assistant 1 to serve as a liaison between the Bureau of Vehicle Management (BVM) and other state agencies, commissions, and legislative bodies in support of the Commonwealth's fleet. Showcase your talents while working alongside a supportive and welcoming team, apply today!
DESCRIPTION OF WORK
As an Administrative Assistant 1, you will collaborate with a wide-range of professional entities regarding various transportation needs and services for the Commonwealth. You will serve as the main point of contact for all vehicle documentation including SAP coding, titling, fuel cards, and EZ-Pass, and act as the system coordinator for all fuel cards and EZ-Passes. You will be responsible for ensuring timely delivery of documentation for the Commonwealth fleet vehicles prior to delivery to agencies, as well as verifying all SAP coding prior to entry for correct billing purposes.
This professional is responsible for reviewing and managing the records and reports resource account and overseeing the distribution of all documents received from agencies for entry. You will review, analyze, and verify SAP coding, ORG codes, driver information, parking locations, and the type of telematics device confirmed by the agency. This also involves researching reasons for discrepancies and contacting agencies for any changes. We are looking for someone who possesses excellent communication and organizational skills in order to provide exceptional customer service.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, based upon successful completion of the 6-month in-office training period. Additional details may be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; or Any equivalent combination of experience and training. Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.
Additional Requirements: You must be able to perform essential job functions. Preferred Qualifications (not required): Experience auditing SAP billing codes for accuracy. Experience with M5 fleet data entry. Experience with fleet fuel card provider. Experience with vehicle titling. Experience with EZ-Pass.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are cceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov. Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
