Job Information
Butler County Ohio Commissioners HR Administrative Specialist in Hamilton, Ohio
*ESSENTIAL FUNCTIONS: *- Perform secretarial and clerical duties, including those of a sensitive and/or confidential nature; type correspondence, reports, records and other documentation and proofread finished copy to ensure accuracy, completeness and adherence to professional standards; compose and prepare correspondence; open and distribute mail; run photocopies, prepare material for mailing, answer telephone, screen calls and greet visitors.
Provide support to HR staff members. Assume administrative responsibilities in supervisor's absence.
Manage business functions of Personnel office; make training arrangements; maintain fiscal records and prepare reports; create purchase orders, process funds transfers; purchase supplies and equipment and process invoices for payment.
Prepare legislative resolutions.
Prepare and execute payroll adjustments utilizing Dimensions and MUNIS; process payroll, review accuracy of vacation/sick accruals; run various payroll reports utilizing Dimensions and MUNIS related to payroll and other workforce related queries.
Preparing and distribute FMLA paperwork when requested, approve FMLA usage as necessary; track usage for all employees under the Commissioners' appointing authority.
Work on special assignments and projects, conduct research, compile statistical and other data; assist with the preparation of reports.
Respond to public records requests.
Attend staff and committee meetings as required; prepare, distribute and maintain meeting minutes as requested.
Maintain, update and secure personnel records for positions under assigned payroll group in accordance with state and federal privacy laws and regulations, as well as Ohio's public records laws and retention schedule. Serve as custodian for Commissioners' HR department, coordinative archiving of records maintained by HR.
Assist with preparation of wage surveys.
Handle sensitive inquiries from employees, supervisors, elected officials and their representatives.
Maintain Commissioners' job posting board and post position vacancies.
*REQUIRED QUALIFICATIONS: *- High school diploma; and - Two to three (2-3) years relevant work experience in human resources and payroll policies and procedures; or - Any combination of education, experience and/or training equivalent to the state minimum qualifications.
SELECTION PROCEDURE: Resumes and Interviews
COVER LETTER AND RESUME TO: resumes@bcohio.gov (Indicate job title in subject line.)
