Job Information
Greenwich Country Day School Accounts Payable Manager in Greenwich, Connecticut
Greenwich Country Day School is an independent, co-educational day school with a current enrollment of over 1400 students in grades N-12, and a faculty and staff of over 350. The original Old Church Road campus is home to grades N-8. The High School, established in 2019, is located less than two miles away on the Stanwich Road campus. Founded in 1926, Greenwich Country Day School is a family school where creative teaching is encouraged and used to foster a love of learning, motivate children toward academic excellence, and develop the whole child. The school provides the opportunity for purposeful and personal learning in a joyful environment, with emphasis on the development of character, values, creativity, and sportsmanship along with strong academic skills. GCDS is committed to graduating ethical, confident leaders who possess a strong sense of purpose.
GCDS is fortunate to have built a large endowment which helps to fund competitive salaries and benefits, a robust professional development program, and reimbursement for graduate school tuition. GCDS offers a substantial need-based financial aid program to support students from a range of socio-economic backgrounds.
Greenwich Country Day School seeks an Accounts Payable Manager to start immediately. Hybrid work schedules will be considered . The Accounts Payable Manager is a key member of the business office team, responsible for the timely and accurate processing of all invoices, expense reimbursements, and payment transactions. This position will report to the CFO/COO. T his is a full-time, 12-month/year position.
Responsibilities Include:
Invoice Processing:
Review and verify invoices for accuracy, proper authorization, and adherence to organizational policies
Verify invoices are coded to the correct general ledger accounts
Enter invoices into the accounting system and ensure timely processing
Reconcile vendor statements and resolve any discrepancies
Expense Reimbursements:
Review employee expense reports for completeness, accuracy, and compliance with policies
Ensure proper documentation and approvals are obtained
Process reimbursements in a timely manner
Payment Processing:
Prepare checks, process ACH payments, and wire transfers to the vendors of record.
Maintain accurate records of all payment transactions
Handle online payments and record them in the general ledger
P-Card Program Administration:
Manage the organization's purchasing card program, including card issuance, transaction monitoring, verifying account coding, and statement reconciliation
Ensure compliance with P-card policies and procedures
Vendor Management:
Maintain vendor records and ensure information is up-to-date
Address vendor inquiries and resolve any issues promptly
Other Responsibilities:
Assist with month-end/year-end closing and reporting procedures
Maintain organized and easily accessible files. Archive prior year’s files
Manage the organization's Amazon Business and Staples accounts
Posting AP batches to the general ledger
Annual 1099 issuance and reporting to the IRS
Stay informed about best practices and updates in accounts payable
Perform other duties as assigned
Required Qualifications:
Bachelor's degree in accounting or related field
Minimum of 3-5 years of experience in accounts payable in a non-profit setting
Experience with accounting software systems (preferably Blackbaud, Paymerang)
Ability to analyze invoices and expense reports for accuracy and compliance.
High level of accuracy and attention to detail in all aspects of work.
Ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills to interact with vendors and internal stakeholders.
Ability to build relationships and persuade others to adhere to deadlines and protocols.
Ability to identify and resolve discrepancies and issues.
Proficient in Microsoft Office Suite (Excel, Word, Outlook), Google Suite, and accounting software.
Preferred Qualifications:
Prior professional business experience in an educational setting
Interested candidates are invited to use the link provided to submit a cover letter and resume to Raquel Salcedo, Director of Recruiting & Talent
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