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JOB REQUIREMENTS: UW SYSTEM OFFICIAL TITLE: Department Assistant POSTING DATE: October 11, 2024 ESSENTIAL JOB FUNCTIONS: This position reports to Dean\'s Assistant of the College of Science, Engineering & Technology (CSET) and under general supervision, provides administrative support to professional staff and subordinate supervisors in the assigned college. This position includes the following responsibilities: Manages office operations including mail, copy machines, and other office equipment Processes Copy and Supply orders Schedules and secures resources for meetings, conferences, and work unit operations Schedules conference room Manages/maintains department vehicles and schedules vehicles or contract buses when needed Assists faculty with travel arrangements and reimbursement requests Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities in CSET Assists new employees/student employees with office supplies and office machines Upkeeps of department email mailboxes Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Mail distribution/upkeep of staff and faculty mailboxes within departments Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Stores Syllabi reporting to Repository Conducts annual computer equipment inventory and reports it to IT Coordinates tri-annual confidential shredding, loading, and delivery to designated area Coordinates Assessment report data Position is a part-time (80%) University Staff appointment. The work hours for this position will be between 7:45 a.m. - 4:30 p.m., Monday through Friday. A criminal conviction investigation will be conducted on the finalist(s). A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. TO ENSURE CONSIDERATION: Please submit application materials by Sunday, October 27, 2024. HOW TO APPLY: Select the job title for which you are applying. Click the \"Apply for Job\" button. You must create an account and login before you can apply. If you are already a registered user, input your \"User Name\" and \"Password\" and select \"Sign In.\" If you have not yet registered, click on \"Register Now\" to begin the registration process. Please be sure to complete all required fields, and include all required documents before submitting your application Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents: Cover letter Resume If you have any questions, need accommodations, or submitted your application with missing materials, call or email: Human Resources Phone: (920) 465-2390 Email: jobs@uwgb.edu For additional details and to apply, visit the following website and search for Job ID 21327: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: MINIMUM QUALIFICATIONS: Associate\'s degree at time of application PREFERRED QUALIFICATIONS: Associate\'s degree with experience in a higher education work environment The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence. ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu Qualified females, inorities, and special disabled veterans and other veterans are encouraged to apply.