Easter Seals Jobs

Summary: The Accounts Payable Specialist is responsible for efficiently evaluating and processing the University s financial transactions related to outgoing payments. Key duties include processing invoices, verifying transaction accuracy, reconciling vendor accounts, and ensuring timely payments. This position plays a vital role in maintaining financial records and adhering to organizational policies and fiscal rules. This position will also identify opportunities to better use existing applications in Banner and other installed software and will work to identify additional technological solutions by researching best practices, evaluating potential solutions, implementing, testing, and developing accompanying procedures. This position works both independently while performing job responsibilities and collaborates with related teams in order to find solutions to ever-changing issues as they arise.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other related duties may be assigned.

Oversight of Payment Request Processing Conduct weekly payment process of vendor payments, student refunds, and others as requested by department manager. Present payment processing for audit and submission to bank for ACH related activity, and mailroom for physical payments. Process travel including auditing travel expense reports for compliance with the CMU Fiscal Rules and Travel Procedure. Audit OneCard transactions on the US Bank platform, for proper approvals, adequate documentation, and proper per diem and mileage reimbursement claims. Ensure appropriate vendor onboarding information is obtained and recorded in Banner for new vendors, and ensure vendor payment and tax information is current for existing vendors. Serve as the University s point of contact for large volume vendors to help ensure positive vendor relationships to resolve issues including the application of credit memos and reconciling outstanding third-party billing payments. Examples of high-volume vendors are the on-campus food service provider, bookstore vendors, utility providers, etc.

Oversight of Departmental Technology Processes Assist the Purchasing Team, and Accounts Payable Manager with the implementation and continuous maintenance of the AP software solutions. Provide technical oversight of PPS systems including, Jaggaer, Banner, SoftDocs (eForms), document imaging such as xTender, and video training systems in order to deliver enhancements to the systems. Collaborate with PPS staff on website updates. Collaboration with the University s Information Technology department and other campus functional technicians to develop and improve department processes. Advise the Accounts Payable and Purchasing teams, as well as other relevant members of the campus of system upgrades and patches, including ramifications of the implementation and non-implementation of the upgrades.

Process Improvement and Data Analytics Develop reporting tools to query and gather spend analysis data to assist in report generation to support business process enhancements, strategic sourcing efforts within Procurement and Payment Services department and ensure compliance with University fiscal rules Develop and oversee the data analysis needs of the departments. Create both scheduled and ad-hoc reports using data analysis tools such as Jaggaer, Banner, and other data reporting tools. Research and analyze current industry standards and best practices to best serve students, faculty, and staff, related to departmental functions. Evaluate methods to increase productivity. Create and oversee the implementation of approved changes.

Customer Service and Culture Responsible for providing a high level of customer service while handling matters of significance within the PPS Department. Using independent judgement and maintaining a professional demeanor when handling routine questions, complaints and resolution of issues. Res lve problems by working to understand customer complaints, determining the cause of the issues by working with stakeholders to determine and help implement best solutions and following up to ensure resolution. Analyze processes and policies (institutional and others), make recommendations, and lead the implementation of process and policy improvements Develop and coordinate campus trainings for departmental technology and process improvements.

Supervisory and Management Responsibilities This position carries out supervisory responsibilities in accordance with established policies and procedures and applicable law. Responsibilities include interviewing, evaluation, hiring, training student-employees, planning, assigning tasks and directing workflow, appraising performance, addressing complaints and resolving problems.

Minimum Qualifications Required: An earned Bachelor s Degree from an accredited college or university Demonstrated ability to manage multiple projects simultaneously, prioritize workload and meet deadlines in a fast-paced environment with frequent interruptions Demonstrated ability to communicate effectively, diplomatically and professionally Two years experience with technological systems such as software overlay, enterprise-wide ERP systems, ad-hoc reporting tools, and software integration.

Preferred Qualifications: Experience with Banner or other integrated information system Experience working in higher education accounts payable Experience with electronic forms solutions.