Job Information
Erie 2-Chautauqua-Cattaraugus BOCES Provisional Account Clerk Typist in Grand Island, New York
Provisional Account Clerk Typist
Grand Island CSD
1100 Ransom Road
Grand Island , NY 14072
Classified - Position - Account Clerk Typist - competitive
Job Number 3300050545
Start Date
Open Date 01/10/2025
Closing Date 01/20/2025
Position Title: Proviosional Account Clerk Typist
Anticipated
Location/Hours Business Office- Accounts Payable
Monday-Friday 8:00AM - 3:30PMAnticipated
Starting Date: ASAP
Salary: $23.39/HR Per SRP Contract
Qualifications:
Competency in the following Microsoft Office programs: Excel, PowerPoint, Word
Competency in Frontline, nVision, Arbiterpay
Ability to work with budgets, budget software and purchase orders.
Skills/Abilities Required:
Reachable on the Civil Service Account Clerk Typist List or currently holds the title
Examine purchase orders received from building principals, directors, and department
chairs.
- Check accuracy of arithmetic and determine that funds are available in the accounts to
permit the encumbrance.
Prepare purchase orders required for payment of vendor invoices.
Maintain files on purchase orders.
Assist principals and directors in maintenance of their accounts.
Perform specialized clerical work and typing in connection with financial work or accounting.
Post transactions or entries necessary for balancing accounts.
Strong organizational, interpersonal communication skills and works well independently
Other duties as assigned by the supervisor
Duties include:
-Process all purchase orders for the District for A, C, F and H Funds
Convert requisitions into a purchase order
Print purchase orders
Mail out purchase orders to vendors
Send purchase orders to the buildings for processing
Add vendor names for purchase orders into Nvision
Send out w-9' s to vendors for tax purposes
File Business Office copies into folders for reference-Prepare and process payments for the District.
Match up invoices with the purchases orders and prepare them for payment
Go through invoices monthly to be sent for payment and send copies of them to the buildings to send over the purchase orders for Payment-Process check runs twice a month for the District for A, C, F, and H Funds
Post payments into Nvision for check runs
Run checks for check runs twice a month (but maybe more times a month if needed) Prepare the check run to be sent to Erie 1 Boces for auditing. This means to match up the Checks with the purchase order and purchase order backup. Get checks ready to be mailed after they are audited.
Prepare check warrants for the Board of Education once a month
File vouchers after a check run is audited-Process W-9 for the District in January.
Start working on these in December
Upload W-9's to IRS website Mail W-9's to vendors-Do End of year closing of purchase orders
Prepare purchase orders to be closed out, carried over, paid or to be made into
Accounts Payable. Process usually starts in May
Send Open purchase orders reports to buildings for purchase orders to be closed out-Treasurer for Extra Curricular for High School and Middle School
Count money that is brought down for Extra Curricular. Bag and put it in the safe. This can be done on a daily basis.
Record Deposits for Extra Curricular into nVision
Prepare payments and process checks for Extra Curricular. This is done when needed, sometimes a couple times a week
Treasurer for Extra Curricular for High School and Middle School (Continued)
Complete Sales tax in March for Extra Curricular on NYS Sales tax website
Balance monthly bank statements
Send balance sheets to Club Advisors
Prepare Account Analysis Report for Board of Education for Extra Curricular-Prepare and pay claims for sports officials for Fall, Winter and Spring sports through Arbiter Pay. Done on a daily basis-Prepare paperwork for yearly audits
Apply online by visiting the HR Personnel page
Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app_login?COMPANY_ID=00005387) for this job posting.
Job Attachment View Attachment
Appointment Status Provisional
Position Status Full time
Start Date 1/7/2025
Additional Job Information
Internal Candidates need only send a letter of interest
