Easter Seals Jobs

Description

We are seeking a File Clerk II for a temporary assignment, working with a local nonprofit in Glenn Bernie, MD. You will play a critical role in maintaining the organization’s filing systems, ensuring that all documents are accurately filed, easily accessible, and compliant with relevant regulations. This role requires a detail-oriented individual who can manage a high volume of documents, perform routine administrative tasks, and support our team with various office needs. Appy today!!

Key Responsibilities:

• Document Management: Organize, categorize, and file physical and electronic documents according to established procedures. Ensure files are up-to-date, complete, and easily retrievable.

• Record Keeping: Maintain accurate and secure records of all files and documents. Update records as necessary and ensure proper documentation of changes.

• Data Entry: Enter and update information in the organization’s database or record management system. Verify the accuracy of data entered and perform routine audits to ensure data integrity.

• File Retrieval: Locate and retrieve files and documents as requested by staff or stakeholders. Ensure timely and accurate response to document retrieval requests.

• Office Support: Provide general administrative support including photocopying, scanning, and faxing documents. Assist with the preparation of materials for meetings and events.

• Confidentiality: Handle sensitive and confidential information with the highest level of discretion and integrity. Ensure compliance with confidentiality policies and procedures.

• Inventory Management: Monitor and manage office supplies related to filing and documentation. Order supplies as needed and maintain inventory records.

  Requirements

• Education: High School diploma or equivalent required. Some college coursework or additional certification in office management or records management is a plus.

• Experience: Minimum of 1 year of experience in a clerical or administrative role, with a focus on filing and record-keeping. Experience in a nonprofit setting is preferred but not required.

• Skills: Strong organizational skills with the ability to manage and prioritize multiple tasks. Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with record management software.

• Attention to Detail: High level of accuracy and attention to detail in filing, data entry, and record management.

• Communication: Good verbal and written communication skills. Ability to interact effectively with team members and stakeholders.

• Confidentiality: Demonstrated ability to handle confidential information with discretion.

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