Job Information
WestRock Company Administrative Assistant in Germantown, Wisconsin
Administrative Assistant
We are building a new state-of-the-art facility in Pleasant Prairie, WI. Training for this position will take place at our North Chicago location temporarily and transfers to Pleasant Prairie will take place once operations begin.
Opportunity summary:
This role provides administrative services to the departments as assigned and reports to Department Manager.
How you will impact WestRock:
Provides general administrative and clerical support to Business Unit General Manager and staff.
Collects, compiles, and analyzes moderately complex data and information.
Orders office and lab supplies
Maintain files for the department.
Creates and distributes department communication.
Continuously update employee training records.
Frequently interfaces with departmental management and hourly personnel.
Tracks work schedules, vacations, and personal holidays.
Create, edit, and respond to various communication (letters, emails, etc.)
Analyze / edit reports, presentations, and other miscellaneous items required by supervisors and other personnel using MS EXCEL, WORD, POWERPOINT, OUTLOOK, etc.
Maintain calendars, including coordination of meetings and appointments
Handle miscellaneous projects, as assigned
What you need to succeed:
Must have a high school diploma. (College degree preferred)
Minimum of three years of experience in administrative role, bookkeeping, or other closely related position.
Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
Requires follow-up and attention to detail, with constantly changing priorities
Must be extremely organized, prompt, and reliable
Must possess a high level of diplomacy, tact, and judgement as well as an upbeat and positive attitude.
Ability to learn new skills quickly, work under pressure, work overtime as required, solve problems effectively, and handle multiple priorities.
Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communication.
Demonstrate high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.
Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.
Smurfit Westrock is an Equal Opportunity Employer. We strive to create and maintain a diverse workforce where everyone feels valued, respected, and included. Smurfit Westrock does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by federal, state or local law.
