Easter Seals Jobs

Payroll Financial Analyst II (Partial Remote) - Payroll Services

Galveston, Texas, United States

New

Business, Managerial & Finance

UTMB Health

Requisition # 2406410

Minimum Qualifications:

Bachelor’s Degree in Finance/Accounting or equivalent in a related field and at least 2 years of relevant work experience.

Preferred Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field

• Five (5) years of progressive payroll experience, preferably in a higher education or healthcare environment.

• Strong knowledge of payroll systems (e.g., Kronos, PeopleSoft, or similar ERP systems).

• Proficiency in Microsoft Office, particularly Excel, for data analysis and reporting.

• Thorough understanding of federal and state payroll regulations, including FLSA, tax codes, and benefits compliance

• Experience in large, complex payroll operations (e.g., multi-state).

• Familiarity with UT System policies and procedures.

Job Summary:

To perform financial and operational analysis activities with an intermediate functional or organizational scope.

Job Duties:

The Finance Analyst II (Payroll Analyst) is responsible for managing and executing complex payroll operations, ensuring compliance with federal, state, and institutional regulations, and supporting UTMB’s mission to deliver accurate and efficient payroll services. This position serves as a subject matter expert, providing guidance, analysis, and solutions for payroll-related matters while collaborating across departments to improve processes and maintain system integrity.

Key Responsibilities:

Payroll Processing:

• Ensure accurate and timely processing of bi-weekly, monthly, and special payroll runs for a large and diverse employee population.

• Conduct pre- and post-payroll audits to identify discrepancies and ensure compliance.

• Manage off-cycle payrolls, retroactive payments, and complex deductions such as garnishments, retirement contributions, and benefits adjustments.

Compliance and Reporting:

• Maintain compliance with applicable federal, state, and local laws, including FLSA, IRS guidelines, and UT System policies.

• Prepare and file payroll tax returns, including quarterly and annual filings (e.g., Form 941, W-2).

• Oversee compliance for wage and hour laws, tax withholdings, and other regulatory requirements.

Analysis and Reconciliation:

• Perform reconciliations between payroll, HRIS, and accounting systems.

• Analyze payroll reports and metrics to identify trends, issues, and areas for improvement.

• Support annual audits, providing detailed reports and explanations as required.

System Management:

• Serve as a system administrator for payroll and timekeeping systems, ensuring functionality and accuracy.

• Collaborate with IT and HR to implement system upgrades, test functionalities, and troubleshoot technical issues.

Leadership and Collaboration:

• Act as a mentor and resource to payroll team members, providing training and guidance on complex issues.

• Partner with HR, IT, Finance, and other departments to streamline processes and improve overall efficiency.

• Develop and document payroll procedures, ensuring consistency and adherence to best practices.

Skills and Competencies:

• Exceptional analytical skills with a strong attention to detail.

• Excellent problem-solving abilities and ability to work under tight deadlines.

• Strong interpersonal and communication skills to collaborate across diverse teams.

• Ability to handle sensitive and confidential information with integrity.

Work Environment:

This role operates in a hybrid work environment, with flexibility for on-site and remote work as needed. The Finance Analyst II may occasionally be required to work extended hours during payroll deadlines or audits.

Salary Range:

Actual salary commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation