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HCSS Administrative Support Associate (Osher Lifelong Learning Institute)

Galveston, Texas, United States

New Hot

Clerical & Administrative Support

HealthCare System Staffing

Requisition # 2500546

Job Summary:

To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.

*This position is onsite, Galveston, Tx. Bachelor's degree is preferred.

Job Duties:

General OLLI Support:

ProClass software maintenance, management, and additions as needed

Maintain an instructor contact distribution list

Coordinate and produce catalog for each term in conjunction with all OLLI Management

Create and publish OLLI announcements, newsletters, special flyers, and email blasts

Support Zoom logistics, including coordination of calendars, links, training, and classroom setup

Create and maintain course evaluations

Supervise and coordinate students, interns, and volunteers

Maintain a master calendar for each session (fall, spring, and summer)

Identify and collect OLLI instructor honorarium contracts and vendor forms.

Assist OLLI Management with maintaining lists/information for release forms and other documentation

Answer, respond, and assist OLLI member calls/emails on registration questions

Respond to questions on OLLI member benefits, name tags and site directions

Manage registration and membership data and process payments from members.

Assist with scheduling courses and promoting events through OLLI website and social media.

Assist with onsite set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs)

Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends

Represent OLLI at public functions, sometimes with OLLI display board and handouts

MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint

Positive customer service attitude

Pay attention to detail

Computer familiarity and interest in growing skills

Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs

Reliable team player

Good communication skills

Eagerness to learn, grow, and intrinsically motivated

Support Management with administrative tasks as needed

This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.

Minimum Qualifications:

High school diploma or equivalent. Two years office-related experience.

Preferred Education:

Bachelor's degree

Work Schedule:

To be determined.

WORKING ENVIRONMENT/EQUIPMENT

Standard office environment.

Work hours: TBD

This is approximately an 8-12 week assignment.

Compensation

• Hiring Range: $22.00