Easter Seals Jobs

Coordinator II Residency Training Program, Surgery-Administration (Onsite)

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2500233

Minimum Qualifications:

Associate's degree or equivalent. 3 years related experience.

Job Description:

To perform a wide variety of professional duties in the management of all medical and House Staff programs.

Job Duties:

• Collaborates with the Program Directors to ensure that the program maintains compliance with ACGME, RRC, and specialty board requirements.

• (Assists with the preparation of documentation required for accreditation: Annual Program Evaluation, Milestones, WebADS updates, Manage and coordinates accreditation site visits).

• Collaborate with the Program Director and APD on didactics (Coordinate/compile data for semi-annual evaluations, CCC meetings, Quality-

• Improvement Conferences, M&M Conferences, and Monthly Well-Being Conferences).

• Assists in the ongoing management of the GME program budget (Process travel and reimbursements for program related expenses, maintenance of the Resident Development Fund, oversight of the recruitment budget).

• Gather and maintain records for credentialing (Assist new residents with the on-boarding process, assist residents with new and renewal visas, schedule trainees for credentialing courses (ACLS/BLS/EPIC).

• Coordinate training schedules and other program related activities (Work with the Program Director and APD to compile the master training schedule each year, Assures required Program Letters of Agreement and Affiliation Agreements are in place for all off-site rotations, coordinate rotation schedules with other programs for off-service rotations, maintain updated schedule through New Innovations, compile call schedules and update in AMCOM, coordinates annual in-training examinations).

• Coordinate Residency Recruitment and Interviews (Manage residency applications through ERAS and work with the PD to screen applicants for interviews, work with PD to schedule interview dates and organize interviews days).

• Administrative duties (Provide administrative support to the Program Director for GME related activities (Work with the GME office for scheduling workshops, maintaining licensure documentation, monitors time and attendance in KRONOS for residency staff, works in tandem with other coordinators in the department filling in and covering other departmental areas as needed, maintains residency program records and evaluations).

• Performs any related duties required to maintain efficient operations to the Department of Surgery or Surgical Services.

Preferred Skill/Competency:

• Knowledge and experience working with Word and Excel spreadsheets

• Familiar with PeopleSoft financials and Kronos Timekeeping System

• Strong organizational skills

• Possess excellent verbal, written, organizational and interpersonal skills

• Ability to multi-task to support diverse areas within the administrative team

• Experience working in a team environment

• Prior residency training program experience

Salary Range:

Commensurate with Experience

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation