Job Information
Texas A&M University Academic Advisor III in Galveston, Texas
Job Title
Academic Advisor III
Agency
Texas A&M Engineering
Department
Engineering Advising Services
Proposed Minimum Salary
Commensurate
Job Location
Galveston, Texas
Job Type
Staff
Job Description
Why work for Texas A&M Engineering?
Who we are
Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.
Job Description
Purpose:
The Academic Advisor III independently drives engagement and empowers students to achieve their academic and career goals. This position will play a vital role in maximizing undergraduate student retention by building relationships with students and clarifying procedures and academic requirements for specific programs or majors. Assists in the analysis of the effectiveness of functional policies and programs. Additionally, acts as a mentor and trainer to other Academic Advisors and the campus community.
The following list provides examples of the most typical duties for this level position. Individual positions may not include all of the examples listed, nor does the list include all of the work that may be assigned to this position.
Essential Duties and Responsibilities: 50% Advises Students
Collaborates with students to understand and develop realistic and attainable educational and academic goals and provides input on related majors, minors, future education and career options that best align with goals.
Educates students about and prepares and assists them with full array of academic processes (e.g., registration, add/drop, Q drops, withdrawals, change of curriculum submissions, etc.) by sharing university and college policies, program requirements, transfer credit decisions, etc.
Reviews student’s academic record and counsel students regarding core and degree course selection and implication of selected courses and/or exception requests.
Provides input on probationary decisions.
Creates and maintains updated relevant records and notes (e.g., student contact, advisor notes).
20% Delivers Student Success and Retention Strategies
Consistently engages student population utilizing various outreach methods (e.g., in- person and online) to cultivate a professional relationship to keep students informed of critical and relevant personal, academic and professional deadlines, updates, information and events.
Proactively shares with students available academic, professional, and health and wellness resources (e.g., Academic Success Center, Career Center, Student Organizations, Counseling & Psychological Services, Disability Resources, etc.) May refer students with identified needs as appropriate.
Actively monitors students’ progress through the program by reviewing and assessing academic records to determine status of progression, completion of degree requirements as well as identifying and referring those students in which additional intervention and guidance may be recommended to reaching academic goals.
Oversees the planning and/or delivery of various department related advising, student success, retention events and academic campaigns (e.g., New Student Conference, 1st semester advising, inquiries from prospective students).
Assist in providing reports and data analysis of advising initiatives and special populations.
Assesses individual students' stage of academic development and promotes their growth by determining suitable developmental tasks.
20% Collaborative Leadership
Collaborates with members of the campus community in student retention initiatives.
Conducts research on topics within the field of academic advising and organizes activities for professional development.
Develops and delivers training for faculty and staff on advising tools and strategies, campus resources and relevant updates.
May supervise student employees to assist with administrative advising duties and programming.
Serves as a resource for Academic Advisor I and II with the college/school.
Discusses and refers students to appropriate campus resources for mental health issues.
10% Training and Development
Up to 10% training and development per year to complete in-class and on-the-job training programs, which may include shadowing, departmental/college/school trainings, university training, university, state, and national advisor meetings, regular staff and supervisory meetings, and other activities approved by the supervisor. Trainings must include:
Advisor Onboarding Training (new to TAMU hires)
Becoming an Academic Advising Leader
Note: Time reserved for training and development may be adjusted based on employee performance and supervisor discretion.
Required Education and Experience:
Bachelor’s degree and 4 years of academic advising experience.
Required Licenses and Certifications: None
Required Knowledge, Skills, and Abilities:
Knowledge of:
NACADA’s Core Values of Academic Advising:
Theories relevant to academic advising.
Academic Advising models, approaches, and strategies.
Professional standards and ethical guidelines for academic advising.
Legal guidelines of advising practice, including privacy regulations and confidentiality.
Expected student learning outcomes of academic advising.
Expected student success outcomes of academic advising.
The characteristics, needs, and experiences of major and emerging student populations.
How welcoming environments are created and maintained in advising interactions for major and emerging student populations.
Resources and effective, appropriate responses to address mental health issues that may affect the well-being of students.
Curriculum, degree programs, and other academic requirements and options, to include changes and revisions over time.
Critical partners for academic advisors and their role in the advising process.
Campus and community resources that support student success.
Information technology applicable to relevant advising roles.
Methods and techniques for managing and/or supervising others.
Project management principles and processes.
Professional standards and ethical guidelines for coaching, coaching models, and methods and techniques to evaluate the effectiveness of coaching.
Training methods and techniques for planning, designing, developing and delivering instructional content that is engaging, effective, relevant, and applicable to achieve desired learning outcomes.
Skill in:
Proficiency level of advanced beginner in the following skills, using the novice to expert model (i.e., novice, advanced beginner, competent, proficient, expert):
Coaching and mentoring all academic advisors within the program area.
Conducting research and developing and delivering training, to include:
Topics within the field of academic advising, including organizing activities for professional development.
Advising tools and strategies, campus resources, and relevant updates for faculty and staff.
Supervising student employees to assist with administrative advising duties and programming.
Proficiency level of competent in the following skills, using the novice to expert model (i.e., novice, advanced beginner, competent, proficient, expert):
Articulating a personal philosophy of academic advising in alignment with NACADA models, strategies, and approaches.
Discussing and referring students to appropriate campus resources for mental health issues.
Promoting student understanding of the purpose and underlying rationale of the curriculum to set expectations for student learning.
Identifying high-risk indicators, as reported by faculty, to ensure student success.
Engaging in ongoing assessment and development of self and the advising practice
Planning and/or delivering various department related advising, student success, retention events and academic campaigns.
Proficiency level of proficient in the following skills, using the novice to expert model (i.e., novice, advanced beginner, competent, proficient, expert):
Creating rapport and building academic advising relationships, to include:
Guiding, coaching, and/or mentoring students.
Collaborating with critical partners.
Communicating in a respectful, and confidential manner using various communication approaches and modalities.
Planning and conducting advising interactions to achieve student learning and student success outcomes, operating within your scope of authority, and connecting students to resources.
Demonstrating high ethical standards in advising.
Facilitating problem-solving, decision-making, and meaning-making for students through the advising process.
Facilitating planning and goal setting, both short-term and long-term, to achieve individual learning targets and enable future readiness for students through the advising process.
Evaluating the impact of academic advising on student learning outcomes through data analysis.
Using appropriate academic advising technologies to support students, including providing reports for advising initiatives and special populations.
Preferred Knowledge, Skills, and Abilities:
Knowledge of:
Texas A&M University’s history, mission, vision, values, and culture.
The history and role of academic advising in higher education and at Texas A&M University.
Texas A&M University policies, procedures, rules, and regulations relevant to academic advising.
Work Location:
- Galveston, TX.
About Engineering Advising Services:
Are you ready to help guide the next generation of Aggie Engineers? Engineering Advising Services at Texas A&M University has several opportunities available for Academic Advisors who are problem solvers, customer-service oriented, and who can keep details organized to assist students with navigating their degree programs expertly and efficiently. We need you to bring your extensive experience, interpersonal dynamism, and great listening skills to champion our students’ success and development. This can be your first step to join our flagship university with opportunities that are planned to advance your career.
Texas A&M Engineering provides an outstanding benefits package including but not limited to:
Competitive health benefits.
Generous paid vacation, sick time, and holidays.
Vision, Dental, Life, and Long-Term Disability insurance options.
Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional development opportunities.
Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
Wellness program release time offered to employees to promote work/life balance.
Helpful Applicant Information
Required Materials for Application:
Resume/CV
Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
Letter of interest
Compensation Philosophy:
Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.
Employment Eligibility Verification
- If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
