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Rsch Administration Manager

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532204&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532204

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration

Department: 29051402 - MD-GASTROENTERLOGY-LIVER

Classification Title:

Research Administration Manager

Job Description:

The Department of Medicine, Division of Gastroenterology is seeking a full time Research Administration Manager. This position manages the research administration and fiscal related activities. Plans, organizes, directs and/or controls all aspects of Liver research sponsored projects including pre- and post-award management, compliance, assist with contract negotiation, budgeting and disbursement, and monitoring and evaluation. Manages and oversees the daily operations of assigned area. This position reports to a Director and Assistant Director, or other appropriate administrator. Job functions are specific duties that would be included in the essential functions of the job description. These functions are not all-inclusive nor do they cover the full extent of the duties performed.

Essential Functions;

Pre and Post Award: Supervise all program accounts ensuring that all accounts are reconciled in a timely manner while reviewing individual project balances for errors. Serves as liaison between sponsors and university personnel (Contracts and Grants, Grants Specialist Department of Medicine, Department of Sponsored Research). Facilitate preparation of contract/grant documents for submission of proposals into PeopleSoft, to the Clinical Research Hub formerly known as Office of Clinical Research, and to the Division of Sponsored Research and provide follow-up as necessary. Manage and monitor grants (pre and post award) and payments for grants in the section. Manages the review of grant and contract awards terms and conditions. Provides pre-award and post award support which includes reviewing requests for proposal (RFP) and identifying the specific requirements and policies are met while ensuring the policies are within or consistent with those of UF; prepares accurate budgets for each proposal. Reads and interprets contracts and other award documents to determine budget, invoicing schedule, restrictions and other pertinent information. Participates in the negotiation with grant and contracting officers to substantiate budget requests and to secure terms and conditions, which are consistent with policy. Manages the review of grant and contract awards terms and conditions prior to invoicing. Advises faculty on long-term financial viability of department given multiple grants and contracts from various sources with differing project end dates. Assists in short- and long-range planning and research for current and future projects.

Fiscal Management- Coordinate all fiscal, administrative and contract/grant activities for our clinical research group. The candidate will be responsible for allocation and management of overall programs operating budget for the Clinical Coordinating Center and the Multi-center projects. Managing sponsors for the clinical trials, Alpha-1 and Hepatology multi-center network that includes managing the sponsor contracts, sponsor invoicing and receivables, sending reports to sponsors for all timepoints per contract. Develop and manage annual budgets for research project and department. Work closely with researchers and department heads to ensure budgetary needs align with project goals. Calculate and monitor annual salary projections for program employees. Advise project manager and Director of all financial aspects of the grant budget, including accurate computation of salary rates, fringe benefit package, overhead allocation and other expenses. Provide financial guidance to support the successful execution of research projects. Generate internal financial reports on a monthly and quarterly basis, and manage internal billing and payments for multi-center subawards. Revise grant contracts and assist with budget negotiation processing. Manage grant and clinical trial resources for reporting as needed by the Director and Assistant Director.

Travel and Purchasing: Oversee all fiscal operations including billing and accounts receivable, purchasing (requisitions/POs, Pcard purchases and travel), and accounts payable. Coordinate and arrange research meetings, hotels, and flights. Produce proper justification of expenses as required. Analysis and review of financial information and its impacts on operations.  Oversee the production of accurate and timely budget and expense management reports. Analyze and interpret financial information for planning and control purposes. Formulate and recommend policies, procedures and control systems to effectively administer fiscal operations. Serve as a fiscal/accounting resource for unit leadership and interpret fiscal/accounting policies and regulations. Ensure compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.

Clinical Trials Billing Compliance: Create and oversee process of ensuring clinical trials billing compliance with state and federal regulations regarding billing for services to the government and third-party payors. Assist with pre-award (including R99 account requests) and post award compliance management and registration/tracking of study participants to document services received and invoices paid. Manage billing processes for clinical trials, from initial budget projections through invoice receipt and full payment tracking. Investigate and approve/decline study related charges to insure study patients, the government, and third-party payors are charged or not charged in accordance with the regulations.

Other duties as assigned: Work with other research study staff involved in the research process for protocol and office needs

Expected Salary:

$69,600 - $78,540 Annually

Minimum Requirements:

Bachelor’s degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.

Preferred Qualifications:

Experience with UFGO (Concur travel system), UF Finance procedures, Finance management, prior clinical research experience, strong experience with excel, EPIC billing, and sponsor invoicing.

Special Instructions to Applicants:

In order to be considered, you must upload your resume.

This position is time limited.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 03 Jul 2024 Eastern Daylight Time

Applications close: 10 Jul 2024 Eastern Daylight Time