Job Information
University of Florida Architecture & Fine Arts Library Access Services Manager - Library Associate 2 in Gainesville, Florida
Architecture & Fine Arts Library Access Services Manager - Library Associate 2
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532086&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532086
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums
Department: 55020300 - LB-ARCHITECTURE FINE/ARTS
Classification Title:
Library Associate 2
Job Description:
JOB SUMMARY
The Library Access Services Manager manages all aspects of Access Services at the Architecture & Fine Arts Library, including scheduling staff at the service desk, and contributes to overall development of access services policies and procedures organization-wide. Manages course reserves and provides direct service to faculty as well as processes and digitizes materials for improved access. Serves as liaison to outside departments including Library HR, and facilities. Provides administrative support and leadership for various library projects and initiatives.
SUPERVISES ARCHITECTURE & FINE ARTS LIBRARY SERVICES DESK and ALL ACCESS SERVICES RELATED FUNCTIONS
Manages Architecture & Fine Arts Library Services Desk (circulation, reserves, reference, media/equipment) and coordinates desk schedule for library faculty, staff, and student employees.
Hires, trains, supervises, and evaluates all Architecture & Fine Arts Library Student/OPS staff. Coordinates assignments for student staff with the Evening/Weekend Services Manager.
Manages Architecture & Fine Arts Library OPS budget and communicates with the Libraries’ HR office regarding OPS hiring, termination, and payroll matters.
Contributes to the development of campus-wide library access services policies/procedures through service on the Access Services and Resource Sharing Steering Committee and develops and documents local procedures for the Architecture & Fine Arts Library.
Maintains all documentation related to AFA Library access services and related functions.
Oversees maintenance of library stacks to ensure that collections are accessible through activities such as shelving, shelf reading, and proper signage. Coordinates with AFA Library faculty and staff on deselection and storage projects. Works closely with the Evening/Weekend Services manager to ensure that general stacks maintenance and projects delegated to student staff are properly carried out.
Coordinates searching for lost/missing materials; and facilitates selector evaluation for replacing titles.
Coordinates Uborrow checkouts and returns.
Provides back-up for ILL Lending tasks.
Serves as liaison to other access services units across campus.
Collects, documents and reports public services statistics.
Monitors general facilities issues such as lighting, maintenance, environmental control, etc., and reports problems to appropriate library and University departments.
MANAGES COURSE RESERVE SERVICES
Serves as course reserves liaison to College of the Arts and College of Design, Construction, & Planning faculty regarding course reserves services.
Processes requested materials in a variety of formats (print, electronic, sound, image, video) to make them physically and/or electronically accessible through the Libraries’ course reserves system.
Orders new materials based on faculty requests for course reserves.
WORKS SCHEDULED HOURS AT THE ARCHITECTURE & FINE ARTS LIBRARY PUBLIC SERVICES DESK
Works scheduled hours at the service desk. Includes opening/closing if scheduled.
Performs basic and supervisory level circulation system transactions and responds appropriately to patron inquiries about circulation matters.
Provides general reference assistance and help with directional queries and makes referrals to other staff when appropriate.
Helps to maintain an environment conducive for study and research by ensuring that reading room policies are observed.
SUPERVISES FINES/BILLING OPERATIONS
- Supervises processing of operations reports and notices.
Bills patrons according to established procedures.
Maintains fines/billing documentation including reports from Student Financial Affairs, according to established procedures.
Investigates problem reports and communicates with patrons regarding fines/billing matters.
OTHER DUTIES AS ASSIGNED
Attends library-wide, departmental, and other meetings.
Contributes to ad-hoc projects as assigned.
Participates in staff development and training to upgrade job related skills.
Serves on committees as assigned.
Contributes to social media postings
Expected Salary:
$51,884 minimum salary; The Smathers Libraries offer a salary commensurate salary with experience and credentials.
The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support.Learn more (https://benefits.hr.ufl.edu/) .
Minimum Requirements:
High School diploma or equivalent and seven years of library, or relevant experience; or an Associate’s degree and five years of relevant experience; or a bachelor’s degree and three years of relevant experience; or a Master’s degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.
Preferred Qualifications:
Strong verbal and written communication skills
Experience tracking and managing budgets
Experience with supervision and training
Experience providing customer service
Ability to work independently as well as collaboratively to accomplish goals
Experience managing access services (circulation, course reserves) in an academic library
Experience producing and manipulating digital files including PDFs and multiple image/audio/video formats
Knowledge copyright guidelines as they relate do providing access to material for academic use
Experience working with non-print formats, including digital images, video, and sound recordings
Experience using ExLibris/ALMA library management system
Experience using PeopleSoft and ISISa
Basic computer skills and experience with Microsoft Office
Experience creating reports and generating statistics
Degree or substantial knowledge of Art, Architecture, Design, and/or Music
Flexibility, and ability to adapt and work in a rapidly changing academic environment
Special Instructions to Applicants:
Application Process
To apply, submit
a cover letter detailing your interest in, and qualifications for this position
your current resume or CV
a list of three references including their contact information (telephone number and email address)
Apply by 11:55 pm (EST) on July 3, 2024 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, attlitchfield@uflib.ufl.edu.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 26 Jun 2024 Eastern Daylight Time
Applications close: 05 Jul 2024 Eastern Daylight Time
