Easter Seals Jobs

Main responsibilities are support of the fund teams in every aspect of their day to day running. This is an all-encompassing secretarial and administrative role. Assistant team members will report to the Assistant Team Manager.

Main Duties and Responsibilities

• Document management (manage proactively signatures, printing, binding, archiving)

• Liaising with external service providers and business partners, drafting own correspondence, answering requests of service providers, internal tracking of investment offers (Deal Path)

• Coordinate, organise and facilitate a high volume of meetings, conferences, investor days (including international conference calls/video conference calls/WebEx-meetings)

• Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations: updating and creating presentations, printing and binding)

• Further administrative tasks, minor projects, occasional event organisation

• Diary Management – intelligent and reliable travel arrangements with complex itineraries in liaison with other offices, proactive prioritising and filtering

• Updating and maintaining client and property management database

• Preparing and keeping track of Fund invoices, circulating statement of accounts/balance statements

• Responsible and reliable handling of bank guarantees/rental security deposits (approval/registration/secure filing/mailing)

• Preparing NDAs/preparing upon instruction, formatting and circulating LOIs

• Drawing credit reports e.g. D&B reports

• Typing of correspondence

• Translating of reports and presentations (German/English), preparing, formatting and proof-reading of investment recommendation papers

• Maintaining up-to-date and organised filing systems (physical data storage) for fund documents (fund management/properties/tenants), extensive documentation and filing for purchases/sales

• Prepare travel expenses, petrol receipts

• Maintaining adequate coverage within the Frankfurt assistants’ team to support the Frankfurt office (including holiday cover and reception cover)

• Mail service to the Frankfurt office including posting, copying and scanning, couriers

• Support for the preparation of investor meetings

• Further administrative tasks

Technical Skills & Qualifications Required

• Very good knowledge of MS Office (Outlook, Excel, PowerPoint, Word, One Note), Adobe Standard, DocuSign

• Knowledge of virtual call systems appreciated (Zoom, WebEx, MS Teams)

• Experience as a team assistant or a similar role, preferably in an international environment

• Knowledge of German travel expense laws and regulations appreciated

• Trouble shooting skills and basic technical knowledge appreciated

• Very good German (incl. orthography) and English language skills

• Property/Fund experience appreciated

Competencies Required

• Good communication skills

• Service-oriented and self-organized

• Proactive prioritising, handling of multiple requests/tasks, meeting deadlines

• Ability to build professional relationships and trust

• Good analytical, planning and organizational skills

• Attention to detail, accuracy

• Flexibility to adjust to changing working environment and processes

• Committed, positive working attitude, hands on approach

• Team player

• Willing to acquire knowledge of asset management and investment topics

• Act in line with Nuveen’s Company Values

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact ta@nuveenglobal.com should you require any assistance.

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at www.nuveen.com

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: (800) 842-2755

Email: accessibility.support@tiaa.org

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being.

Privacy Notices

• For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (https://www.tiaa.org/public/tiaa-nuveen-privacy) .

• For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (https://www.tiaa.org/public/tiaa-nuveen-ca-privacy) .

• For Applicants of Nuveen residing in Europe and APAC, please click here (https://www.tiaa.org/public/nuveen-eu-uk-privacy) .

• For Applicants of Greenwood residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-privacy) .

• For Applicants of Greenwood residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-greenwood-portuguese-privacy) .

• For Applicants of Westchester residing in Brazil (English), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-privacy) .

• For Applicants of Westchester residing in Brazil (Portuguese), click here (https://www.tiaa.org/public/support/privacy/applicants-westchester-portuguese-privacy) .

Nondiscrimination & Equal Opportunity Employment

TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088_EEOC_KnowYourRights-1688394514088.pdf)

Pay Transparency

Philadelphia Ban the Box (https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf)