Easter Seals Jobs

MAJOR RESPONSIBILITIES AND DUTIES

Reception and Office Clerical

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g., public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with District and campus policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Process new student records, including requesting transcripts and records from other schools and setting up cumulative folder.
• Process and transmit requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Update student emergency cards as needed.

Classroom and Campus Support

• Set up computer lab schedule for all staff; open all labs in the morning and shut them down in the afternoon, as directed.
• Supervise students assigned to alternative placements as needed.
• Create tutorial packets for students in alternative placements and using computer labs, as assigned.
• Work with certified teachers and campus administrators to create and maintain an orderly and highly structured alternative classroom environment; consult with classroom teachers regarding student assignments; work with students to complete assignments; distribute, collect, and check student assignments for accuracy for students assigned to regular and alternative classroom.
• Work with the Library/Technology Media Specialist to support efficient and effective operation of library services.
• Supervise student behavior during lunch periods; provide assistance to students with managing food items, i.e., opening milk cartons, packages, thermos and/or cans.

Other

• Attend and participate in faculty meetings and special events and serve on staff committees as required.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Ensure that all interactions with students, District personnel, and parents are supportive, courteous, and respectful.

Policy, Reports, and Law

• Maintain confidentiality.
• Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.
• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.
• Follow District safety protocols and emergency procedures.
• Perform other related duties as assigned.

_______________________

QUALIFICATIONS:

Education/Certification:

• High School Diploma or equivalent
• Valid Texas Educational Aide Certificate

Experience:

• One (1) year of clerical/secretarial experience (or related experience) in an office setting
• Experience in educational environment (preferred)

For positions funded by Title monies or for positions at campuses identified as a campus-wide Title ca pus, the following additional qualifications apply:

• Associates degree, two years of study at an institute of higher learning or have met formal academic assessment required by No Child Left Behind Act.
• Valid Texas Educational Aide Certificate

_______________________

SPECIAL KNOWLEDGE/SKILLS/ABILITIES:

• Skill in working with a variety of students in varied situations
• Ability to be self-motivated and self-directed
• Ability to operate multi-line phone system
• Effective public relations, organization, communication, and interpersonal skills
• Ability to read; understand and follow detailed written and verbal instructions
• Ability to speak, read, and understand English
• Ability to effectively present information in one-on-one situations
• Proficient in keyboarding and file maintenance

SUPERVISORY RESPONSIBILITIES:

• None

_______________________

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:

Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

• Repetitive hand motions, frequentkeyboardingand use of mouse; occasional reaching

Lifting:

• Occasional light lifting and carrying (less than 15 pounds)

Environment:

• Work to be completed on-site from assigned school or building; regular exposure to noise and computer monitors
• No remote work

Mental Demands:

• Work with frequent interruptions;maintainemotional control under stresswork; prolonged or irregular hours