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Posting Detail Information

Working TitleGraduate Advisor & Event Specialist -- Online and Evening MBA Programs

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202401178AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$55,000-$60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on07/21/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The College of Business at Colorado State University is comprised of 3,750 undergraduate and over 1,600 graduate students, 60+ tenured, tenure-tracked, and special appointment faculty and 20 adjunct faculty members. There are five academic departments in addition to several centers and institutes within the College whose national accreditation is regulated by the Dean’s office. This unit supports the mission and responsibilities of the College of Business to provide a robust, relevant, comprehensive academic advising across MBA programs and Graduate Certificates offered in the College, both in residence and online.

Position Summary

The Graduate Advisor/Events Specialist position within the College of Business is a dynamic, full-time special 12-month position with an initial two-year term, renewable contingent upon available funding, continued business needs, and satisfactory performance in the role.

This position is under the supervision of the Director of Graduate Programs. This role demands a dedication to guiding students through their academic journey, whether in online or traditional campus settings. Core duties encompass a spectrum of support services, including aiding students in course selection and progression, facilitating orientation sessions, managing registrations, ensuring compliance with academic and Graduate School regulations, and assisting with the completion of requisite academic documentation. In addition, this position spearheads initiatives aimed at fostering student retention and engagement. This involves orchestrating various activities such as coordinating on-campus and hybrid elective courses and organizing networking events outside regular hours. Effective communication with faculty, students, instructional coordinators, and administrators is integral to guaranteeing the academic advancement of all students under this position’s purview.

This position may be required to work occasional irregular hours such as weekends or evenings. This position qualifies for hybrid work, in line with the Graduate Programs department operating hours determined by the supervisor.

The successful candidate must be legally authorized to work in the United States by the proposed start date; Graduate Programs department will not provide visa sponsorship for this position.

Required Job Qualifications

• Bachelor’s degree

• Evidence of at least one year experience in academic advising, student recruitment/retention or related student services utilizing a proactive and innovative approach which results in demonstrated outcomes in retention, graduation, and academic planning

• Evidence of at least two years of experience in event planning or related field

• Evidence of attention to detail as demonstrated in cover letter and resume

• Ability to work weekends and evenings on occasion

Preferred Job Qualifications

• Evidence of a master’s degree in higher education, business, counseling, psychology, sociology, student affairs, or related field

• Evidence of ability to take initiative and work independently and collaboratively with various university personnel.

• Demonstrated ability to work effectively to meet deadlines in a varied-paced or fast-paced environment

• Evidence of working with students in an online or hybrid environment

• Evidence of managing and maintain event budgets

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryAcademic Advising

Duty/Responsibility

• Student Services & Course Registration: Provide academic guidance and administrative advice to current graduate students. Orient new students to student services policies and procedures; keep students informed of changes as they progress. Assist students with all aspects of course registration, including course overrides, cross-program and cross-college course registration, and late registrations. Interpret curriculum requirements, options, sequencing patterns and best practices across programs while exploring student’s goals, plans, challenges, and obstacles.

• Apply understanding, compassion and strength when working with individuals from diverse/cultural backgrounds. Apply personal and professional ethics in every decision made.

• Collaborate with programs and resources across the campus to provide appropriate referral resources.

• Perform transfer credit evaluations and determine transfer credit eligibility. Approve and administer course substitutions and waivers for degree requirements.

• Academic Monitoring: Monitor the performance of graduate students with low GPA every term. Administer the Academic Probation Policy with students and facilitate the process with program leadership. Monitor the progress of provisional, transitional and students every term. Recommend to the Academic Advising Leadership Team the further registration of those who have not met the requirements set forth in their admission letters.

• Graduation Audits: Review the academic records of graduate students to determine eligibility for graduation. Keep students informed of their deficiencies to complete graduation requirements.

• Student Retention: Organize and participate in student recruitment, outreach, retention and engagement activities/events.

• Team Approach: Independently carry out projects as assigned to support the student services. Be a team player and support functions outside this description when the opportunity arises.

• Advise students online and in person in individual and group settings.

• Ability to manage a high volume of complex and varied client needs.

• Attend training and stay current on university policies, Graduate School policies and processes, advising resources, electronic databases, degree requirements, CSU Online policies and processes.

Percentage Of Time55

Job Duty CategoryEvent Coordination

Duty/Responsibility

• Oversee all event operations for the Evening and Online MBA programs, including but not limited to: securing space, virtual platform, negotiation of contract terms, managing event budget, developing communications and promotional items, making final decisions regarding platforms, design, décor, catering, and details for overall student experience for ;short courses, experiential activities, , and other events as required.

• Plan and execute online and on-campus student orientations

• Assist with planning and implementation of COB commencement activities

• Represent the College of Business at University events and activities

• Proactively communicate the proper expectations for the course or event to a large group of students and teams

Percentage Of Time40

Job Duty CategoryStudent Communications and Records Maintenance

Duty/Responsibility

• Collect and review academic forms (Graduate School forms, tuition benefit eligibility, registration forms, petitions for academic standing) to ensure that form is completed accurately, signed by the appropriate parties, and delivered within established timeframe.

• Maintain comprehensive, detailed and accurate student records using university-wide systems.

• Document receipt and delivery of emails, forms, etc.with students using SalesForce CRM software.

Percentage Of Time5

Application Details

Special Instructions to Applicants

Applicants will be expected to provide:

• A cover letter indicating interest in the position at Colorado State University along with a description of the applicant’s ability to meet the position’s required and preferred qualifications

• A resume

• Contact information of three references. References will not be contacted without prior notification of candidates.

For full consideration, applications should be received no later than 11:59pm MST July 21, 2024 tohttps://jobs.colostate.edu/postings/147352however, applications will be accepted until the position is filled.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactNicole Olsen, Nicole.Olsen@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor's degree?

• Yes

• No

• • Do you have at least one year experience in academic advising, student recruitment/retention or related student services utilizing a proactive and innovative approach which results in demonstrated outcomes in retention, graduation, and academic planning?

• Yes

• No

• • Do you have at least two years of experience in event planning or related field?

• Yes

• No

• • Do you have the ability to work weekends and evenings on occasion?

• Yes

• No

• • In 500 words or less, can you outline the primary qualities and practices that make someone an effective academic advisor? How do you apply these qualities and practices in your advising sessions to foster student success and development?

(Open Ended Question)

• • In 500 words or less, can you describe the essential components that make an event both successful and memorable? What strategies do you use to integrate these components into your event planning to ensure a positive outcome?

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents