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Posting Detail Information

Working Title48-24 Exec Asst to the Sr Assoc VP for Engagement & Extension and Exec Dir, Extended Campus

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202401843AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support III

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$70,000 - $75,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on11/07/2024

Description of Work Unit

The Office of Engagement and Extension ( OEE ) was organized in 2006 to advance CSU’s engagement and outreach missions. OEE includes CSU Extension, CSU Extended Campus (including CSU Online), the Colorado Water Center and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension ( VPEE ) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus, and has strong engagement programs throughout Colorado, the Western US and globally. At any given time, OEE includes over 400 employees. The total of budgets is approximately $85 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.

For more than 100 years, CSU Extension has been working with Colorado residents to improve profitability and sustainability of their agricultural businesses, enhance healthy choices, and augment community and personal well-being. CSU Extension provides national, research-based information and programming on a wide array of topics including 4-H youth development; individual, family, and community well-being; nutrition, food safety, and health; natural resources and water; and the agricultural areas of cropping systems, food systems, and livestock and range. CSU Extension is also a trusted resource for building and strengthening Colorado communities and leading discussions and initiatives on critical issues identified by our stakeholders.

CSU Extension has a campus staff of over 60, approximately 90 campus faculty, and a field workforce of over 200 faculty and staff around the state working through regional centers and offices cooperatively established with county governments. Another 17,000 volunteers and community partners make CSU Extension possible. CSU Extension is administered by Colorado State University in cooperative partnerships with CSU’s eight colleges; the U.S. Department of Agriculture and other federal agencies; Colorado state agencies and municipalities; and dozens of nonprofit organizations. CSU Extension is supported by cooperative arrangements with nearly all of Colorado’s 64 counties through appropriations, facilities, staff, and other support.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. We invite you to review Colorado State University’sPrinciples of Community (https://inclusiveexcellence.colostate.edu/principles-of-community/) that guide our mission and vision of access, teaching, service, and engagement. Colorado State University encourages professional development and provides anEmployee Study Privilege (https://hr.colostate.edu/current-employees/benefits/other-benefit-programs/academic-privileges/) with up to nine credit hours of tuition assistance annually.

Position Summary

The Executive Assistant to the Sr Associate Vice President for Engagement and Extension and Executive Director, Extended Campus provides senior leadership-level support of a substantial and confidential nature, managing the administrative functions of the CSU Extended Campus, Extension Programs, Extension Faculty Affairs, and OEE Professional Development. This position reports through the Sr Associate Vice President ( AVP ) for Engagement and Extension and is a member of the administrative support team that works together across departments in OEE .

The Executive Assistant must exercise significant discretion and excellent judgment. Outstanding communication skills and attention to detail are necessary. Due to the high visibility, this position requires professionalism, customer service skills, and a welcoming office presence.

This position also provides secondary administrative support to the Office of Engagement and Extension and Extended Campus personnel. Remote work is negotiable depending on the experience of the candidate. The primary office location is in Fort Collins, CO.

Required Job Qualifications

• Bachelor’s degree from an accredited institution in business administration, liberal arts, communications, or relevant related field.

• At least one year of professional experience as an Executive Assistant directly supporting a senior leader in a company, organization and/or public-oriented office.

• Strong desktop skills in Microsoft Office suite with emphasis on Outlook, Word, PowerPoint, Excel, and Teams.

• Ability to communicate (oral, written, and listening).

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

• The successful candidate must be legally authorized to work in the United States by the proposed state date; CSU /Office of Engagement and Extension will not provide visa sponsorship for this position.

Preferred Job Qualifications

• Ability to work independently and identify and resolve problems efficiently and effectively.

• Ability to maintain appropriate confidentiality while demonstrating professionalism, tact, and diplomacy in all interactions.

• Strong organizational skills with demonstrated success coordinating multiple projects and tasks with attention to detail.

• Proven ability to foster collaboration across diverse groups to meet organizational needs and objectives.

• Previous experience with CSU administrative systems including Talent Management System ( TMS ) and Kuali Financial System ( KFS ).

• Proficiency in academic terminology and experience working with high-level administrators.

• Professional experience with, or knowledge of, Extension and the land-grant university system. Knowledge of protocol and procedures at levels of public service: i.e., national, state, county, as the Office of Engagement & Extension is a partner in each entity.

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty CategoryAdministrative Support

Duty/Responsibility

• Plan and prioritize the Sr Associate Vice President’s time and schedule. Field and respond to scheduling requests and manage calendar accordingly.

• Research, organize, and manage materials to facilitate the Sr AVP’s preparation for meetings with internal and external constituents. Research applicable policies, procedures, contacts, etc.

• Determine priorities and directions regarding multiple requests; communicate regularly with and respond to university vice/associate presidents, deans and department heads, division and agency directors, commodity and organization directors, national-level Extension administrators and staff and legislators.

• Monitor and organize arrangements for events, activities, and travel involving the Sr AVP .

• Help determine agenda for meetings by tracking topics and issues. Take minutes for meetings chaired by the Sr AVP or Vice President where applicable.

• Safeguards the confidentiality of the Sr AVP by exercising discretion in communicating information to faculty members, staff, students, partners, and any internal and external partners served by OEE in handling administrative records, files, and other confidential items.

• Responsible for various internal and external Office of Engagement and Extension communication and correspondence under the Sr AVP’s signature.

• Make travel arrangements according to OEE and University travel policies and procedures.

• Process travel reimbursements and expenditure reporting in a timely manner.

• Serve as backup to other Executive Assistants supporting OEE senior leadership as part of overall administrative support team.

• Serve as backup to other administrative assistants supporting OEE leadership as part of overall administrative support team.

Note: % of job assigned to this duty may be changed as the program develops.

Percentage Of Time60%

Job Duty CategoryProject Coordination

Duty/Responsibility

• Serve as project coordinator and manager for Sr. AVP initiatives. Initiative examples may include Extension Faculty Affairs, Extended Campus and Extension Programs Educational Offering Design Sessions, liaison to main campus initiatives, ex: Enrollment and Strategic Plan; professional development and OEE programming.

• Support various OEE Standing Committees by coordinating logistics, scheduling, communication, membership management and assisting committee chairs with agenda preparation and tracking outcomes.

• Effectively prepare and design as needed documents, spreadsheets, PowerPoint slides, to include production, editing, and delivery in a clear, timely and effective manner.

• Lead development of project plans (deliverables, deadlines, schedule, task owners, dependencies, roles, costs, and communication plan) and provide updates on progress throughout the project. Prepare final project summary report showing outcomes related to various OEE strategies, including credit and noncredit learning strategy, professional development strategy, Extension Faculty Affairs projects, etc.

Note: % of job assigned to this duty may be changed as the program develops.

Percentage Of Time20%

Job Duty CategoryOperational Support

Duty/Responsibility

• Build positive working relationships, effectively communicate, and provide clear and accurate guidance and information when addressing inquiries and/or concerns from internal or external departments and individuals.

• Assist in coordinating and communicating with key stakeholders, external partners, and college administrators providing exceptional customer service ensuring projects and initiatives critical to OEE’s mission are efficiently handled with accuracy, exceptional attention to detail, and professionalism.

• Serve on OEE Search Committees as needed as search support.

• Manage and maintain Extended Campus, Extension Programs, Extension Faculty Affairs, and OEE Professional Development calendar of events, keep calendar updated regularly through OEE SharePoint Intranet calendar. Coordinate with OEE communication staff as needed.

• Assist with coordination of OEE employee recognition processes and procedures as part overall OEE employee recognition nominations, applications, events, and other processes.

• Assist with coordination of Extension Faculty Affairs, including promotion, committee meetings, Extension Faculty Executive Committee meetings, etc.

• Other duties as assigned related to the operational success of strategic internal and external initiatives of the organization.

Note: % of job assigned to this duty may be changed as the program develops.

Percentage Of Time20%

Application Details

Special Instructions to Applicants

For full consideration, allmaterials must be RECEIVED no laterthan 11:59 PM Mountain Time on Thursday, November 7, 2024. Please submit the following to apply:

• Resume

• Cover letter addressing how professional experiences align with identified required and preferred qualifications of the position.

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Professional references will be requested of applicants that advance in the interview process.

For questions regarding the application process, contact the Talent Acquisition office atHR_TA@colostate.edu. For questions regarding the job vacancy, responsibilities, and salary, please contact Geniphyr Ponce-Pore at gen.ponce-pore@colostate.edu.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactGeniphyr Ponce-Pore at gen.ponce-pore@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents