Easter Seals Jobs

Are you an Front Desk Office Administrator and Receptionist who is looking to join one of the top companies within the IT Services and IT Consulting Industry?

Are you looking to further your career and grow?

Do you have experience as a receptionist and office administrator?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work Onsite with our client in Florham Park, NJ. Interested?

Here's what you'd do:

• The Office Administrator and Receptionist are responsible for ensuring the smooth and efficient operation of the front office.
• This role combines administrative duties with front-desk reception responsibilities, serving as the first point of contact for clients, visitors, and employees.
• The ideal candidate will be organized, personable, and capable of managing multiple tasks simultaneously.
• Front Desk Reception:
  1. Greet and welcome visitors, clients, and vendors in a friendly and professional manner.
  2. Answer, screen, and direct incoming phone calls and emails.
  3. Manage visitor logs and provide visitors with necessary information and directions.
• Administrative Support:
  1. Schedule appointments, meetings, and conference room bookings.
  2. Maintain and update office calendars and contact lists.
  3. Prepare and distribute internal communications, memos, and other documents.
  4. Assist with the preparation of reports, presentations, and correspondence.
• Office Management:
  1. Manage office supplies and inventory; place orders as necessary.
  2. Maintain a clean, organized, and professional reception area and common spaces.
  3. Coordinate with vendors for office maintenance and equipment repair.
  4. Support other departments with various administrative tasks as needed.
• Data Entry & Record Keeping:
  1. Maintain filing systems, both digital and physical, ensuring that all records are up-to-date and easily accessible.
  2. Assist with data entry, updating databases, and generating periodic reports.

Here's what you'll get:

• Pay rate: $90K - $100K/Year.
• Hours: 40 hours/week
• Length: Direct Placement

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions, and we help companies compete for talent. With a legacy of needs in various industries worldwide, we partner with clients, listen to them, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High school diploma or equivalent required; associate or bachelor's degree in business administration or related field preferred
• 5+ years of experience as an office administrator, Receptionist or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Customer service orientation with a friendly and professional demeanor.

Working Conditions:

• Primarily office-based in a standard office environment.

• May occasionally require additional hours during peak times or special events.

• Position requires sitting for extended periods, using a computer, and handling multiple phone lines.

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Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
• Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a 'U.S. Person,' as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.