Easter Seals Jobs

TITLE

HUMAN RESOURCES SECRETARY 

UNION

NON-UNION  

FULL-TIME/PART-TIME

Full-Time  

OPEN DATE

7/31/2024  

CLOSED DATE

08/14/2024  

LOCATION

Administration Building - Human Resources  

DESCRIPTION

Starting Pay: $19.6543 Hourly ($40,881) After 1st Year: $21.4700 Hourly ($44,658) After 2nd Year: $24.6356 Hourly ($51,242) After 3rd Year: $25.3011 Hourly ($52,626) After 4th Year: 25.9436 Hourly ($53,963) After 5th Year: $26.6371 Hourly ($55,405) After 6th Year: $27.3630 Hourly ($56,915) After 7th Year: $28.1345 Hourly ($58,520)

MINIMUM QUALIFICATIONS:

Two (2) years of administrative-level secretarial work with one (1) year being in a public sector setting or one year experience in benefits;

-OR-

Five (5) years of highly responsible clerical experience.

PHYSICAL REQUIREMENTS: Must be able to perform Essential Job Duties and Functions with or without reasonable accommodations.

SPECIAL REQUIREMENTS: Excellent customer service and problem-solving skills a must. Excellent Excel skills a must.

*JOB SUMMARY:  * Performs highly responsible and difficult secretarial, payroll and benefit tasks which are confidential in nature; work requires a high degree of judgment and accuracy; works under the general supervision of the Human Resources Director but may receive direction from other Human Resources staff; performs related duties as required.

ESSENTIAL JOB DUTIES AND FUNCTIONS:

• Assists the public, retirees, and employees, directing them to the appropriate resources;
• Provides administrative support to the benefits, employment, and training functions as well as to the Director;
• Manages the ID/Access card system;
• Processes multi-million-dollar A/P ensuring timely and accurate payment and record keeping;
• Responsible for accurate and timely revisions to contracts;
• Assembles materials for orientations and training;
• Utilizes computers, related software, and other equipment extensively to complete required tasks;
• Schedules meetings including grievance hearings, special conferences, etc.;
• Prepares correspondence and various other documents of a confidential nature;
• Designs, implements, and monitors office methods and procedures;
• Prepares and maintains paper and electronic files;
• Establishes and maintains sometimes-complex cross-reference files and establishes file categories;
• Prepares and files legal documents with governmental agencies and tribunals;
• Searches files and a variety of other source material to serve as background for reports;
• Maintains personnel records, benefit files, grievance files, etc.;
• Prepares requisitions, vouchers and other forms as needed;
• Processes the mail daily.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES:

Comprehensive knowledge of office terminology