Job Information
University of Michigan Conferences & Events Program Manager (Onsite) in Flint, Michigan
Conferences & Events Program Manager (Onsite)
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Job Summary
How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position.
Job Summary
Conferences & Events has an immediate opening for a Conference & Events Program Manager. This position will report to the University Events Manager. The Conference & Events Program Manager is responsible for event reservation scheduling, event planning and logistics, event setup and teardown, audio visual, bar service, coordination of services with other university departments and on-site event management.
Working some nights and weekends is required.
Responsibilities*
Manage Events at UM-Flint
Computerized scheduling of events, pre-event planning, pricing, on-site event management, setup/takedown
Prepare event diagrams for clients and event staff
Effectively communicate and enforce university policies
Inspect building facilities and equipment, process work orders and follow up
Provide problem resolution and customer service with facility users
Coordinate services with other departments and vendors, including Safety, Facilities, IT, NBC Administration and others
Complete accurate and thorough facilities reports
Serve on a variety of campus and community committees as needed
On-site event management required on some evenings and weekends
Supervise bar service events
Make recommendations on policies and pricing
Functionally supervise Event Staff, Office Assistant, Bartender positions.
Student Staff Supervision
Hire, schedule, train, supervise and evaluate student Evening Supervisor
Develop training materials and implement training program for student and professional staff
Prepare work assignments for student Evening Supervisor
Audio/Visual
Determine the Audio/Visual needs for events.
Train staff on Audio/Visual equipment
Manage equipment setup, operation of equipment during the event and equipment teardown after the event
Make recommendations for current and future audio/visual equipment purchases
Equipment Maintenance
Maintain all departmental equipment, ensuring that it is in good working condition
Maintain inventory of all departmental equipment
Make recommendations for current and future equipment purchases
Maintain supply inventory and make supply orders as needed (i.e. cleaning supplies, linen rentals, maintenance supplies, trash can liners, etc.)
Other Duties as assigned
Required Qualifications*
Associate's degree or equivalent combination of relevant education and/or experience.
One or more years of experience in event planning
Essential Job Functions
- Must be able to lift equipment weighing up to 50 pounds for various event needs with or without reasonable accommodations.
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Employee and qualified dependent tuition support
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staffflier (http://hr.umich.edu/benefits-wellness) .
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at: https://www.umflint.edu/hr/benefits/
Information about our vision, mission and values can be found at: https://www.umflint.edu/chancellor/leadership-mission-vision/
University of Michigan-Flint - Plan for Diversity, Equity and Inclusion
The University of Michigan-Flint's DEI plan can be found at: https://www.umflint.edu/dei/
The University of Michigan-Flint exhibits its commitment to diversity, equity, and inclusion through enacting fair practices, policies, and procedures particularly in support of the equitable participation of the historically underserved. UM-Flint recognizes the value of diversity in our efforts to provide equitable access and opportunities to all regardless of individual identities in support of a climate where everyone feels a sense of belonging, community, and agency.
Diversity is a core value at University of Michigan-Flint. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty. The University of Michigan-Flint seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning for the purpose of becoming global citizens in a connected world.
Modes of Work
Onsite
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modeshere (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) . .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
259463
Working Title
Conferences & Events Program Manager (Onsite)
Job Title
Conferences and Events Prg Mgr
Work Location
Flint Campus
Flint, MI
Modes of Work
Onsite
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Exempt
Organizational Group
Flint Vc Std Affairs
Department
Flint Conference & Events
Posting Begin/End Date
1/31/2025 - 3/02/2025
Salary
$41,500.00 - $52,000.00
Career Interest
Hospitality
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