Job Information
Farmington Community Library Bussiness Office Manager in Farmington Hills, Michigan
Farmington Community Library is proud to be a welcoming space for everyone in the Farmington and Farmington Hills community. Both FCL locations serve as public spaces for ideas, collaboration, and offer services that meet community needs. The Library actively seeks individuals whose commitment and contributions will advance our mission to engage our diverse community through resources and experiences that celebrate ideas, inspire creativity, and enrich lives. We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team and reflect the community we serve.
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Position: Full-Time Business Office Manager -- Exempt Administration Department
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Hours: 40 hours per week. Hours may be scheduled to include days, evenings, and weekends.
Reports to the Director. Employees in this classification are responsible for the operations of the Library business office and performing a wide variety of complex clerical, customer service, human resource, and administrative activities to assist and support Library staff, the public, and Library-related boards.
Responsibilities May Include:
Supervising the Business Office Specialist and ensuring work is properly performed under the goals and guidelines of the department.
Managing and being responsible for all payroll-related functions.
Assisting in developing performance evaluation processes and staff motivation initiatives.
Serving as the main point of contact for personnel benefits for providers and staff.
Administering employees' benefits including, but not limited to, health, retirement, insurance, etc.
Maintaining and updating lists of employees, Friends of the Library, and donors.
Creating, maintaining, and managing personnel records.
Processing new or departing employee personnel forms.
Maintaining an orderly file system for reports, records, documents, and general correspondence.
Serving as back-up for the Executive Assistant and Business Office Specialist as needed.
Overseeing documentation of all gifts and memorial donations, sending notices to the families of those honored, and receipts to the donors.
Assisting with preparations for Friends of the Library events.
Managing staff purchasing requests, including maintaining supply vendor relationships, preparing purchase orders, updating vendor history records for supply purchases, and assuring supplies are available to staff, as needed.
Preparing statistical reports for the Director and for the annual report.
Preparing bulk or special mailings for Post Office distribution.
Assisting daily with mail: opening and distributing in-coming mail, weighing and assigning postage for out-going mail.
