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Job Description

What's a career like at BAE Systems? Remarkable! BAE Systems, Inc. Platforms and Services Sector is hiring an Executive Assistant to support the Vice Presidents of Finance and Supply Chain and the sector senior leadership team. This position will be responsible for supporting a variety of duties and tasks, as well as day-to-day coordination of the Vice Presidents schedules. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations.

Responsibilities:

• Serve as a representative of the VP s offices and the point of contact between BAE Systems Inc., Board members, Auditors, Advisors, and employees

• Communicate effectively and engage with individuals at all levels of the organization

• Maintain the VP s calendars and work as a team with other business EAs to manage the sector business calendar, engaging various internal and external stakeholders

• Lead and assist with critical projects as a member of the team, including participating in key leadership meetings and employee development programs

• Coordinate, facilitate, and provide support for executive level conferences, meetings, and events with a high degree of tact and diplomacy to include managing teleconference connections, arranging for catering, handling international guests, and creating PowerPoint presentations

• Liaise across various functions to assist with developing agendas and preparation materials to ensure meetings and engagements align with business priorities

• Work with Communications on coordinating events, distributions (vertical slices, all hands, etc.)

• Arrange travel from organizing complex domestic and international itineraries through expense reporting for VP and other senior leaders

• Coordination and management of meetings to include updating slides, ensuring slides are posted timely ahead of leadership reviews

• Coordinate meetings to ensure a conference room/onsite location is included for group meetings

• Draft meeting minutes and capture action items

• Maintain and track meeting action items through completion

• Maintain a variety of confidential and highly sensitive records containing private and proprietary data

Required Education, Experience, & Skills

• High School Diploma/GED and 4 years of work experience or equivalent experience

• Experience in Executive Assistance

• Experience in Calendar Management, Meeting/Event Scheduling, and Travel Coordination

• Experience in MS Office (Outlook, Word, Excel, PowerPoint), Microsoft 365, Teams

• Ability to work in a fast-paced environment, multitask, and manage changing priorities

• Ability to interact effectively with personnel at all levels, inside and outside of the organization

• Ability to manage, organize, and structure data to support reporting and presentation needs

• Ability to integrate information from a variety of sources into correspondence, presentation materials, or reports

• Proficiency with word processing, presentation, spreadsheet, database, email, and calendar software

• Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously

• Strong communication and interpersonal skills, with the ability to work effectively with senior-level executives and other stakeholders

• Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook

• Forward-thinking with problem-solving skills

Preferred Education, Experience, & Skills

• Associate s Degree

• Certified Professional Secretary or Certified Administrative Professional

• Experience/Training in SharePoint, MS Project, Microsoft 365

• Experience in creating or improving data/file/report management processes/dashboards

• Experience in meeting/event coordination with 100 attendees

• Experience in Defense/Government Contracting

• Ability to think ahead, anticipate needs, and proactively identify and resolve problems

Pay Information

Full-Time Salary Range: $60390 - $96580

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Executive Assistant

108416BR

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