Easter Seals Jobs

JOB SUMMARY

The Accounts Payable Technician, under direct supervision, prepares and pays vendor invoices for Calista Corporation and its subsidiaries.

ESSENTIAL FUNCTIONS

• Receive invoices, sort by company, and prepare them for payment.
• Review invoices for terms, ensure they are correct, and direct to applicable manager for approval.
• Collect approved invoices, ensure payments are sent out on time to avoid late penalties.
• Code invoices to proper company, prepare for data entry, and pay the vendor.
• Run a pre-payment report to indicate how checks will be made and copies of checks made.
• Prepare tax deposits, book transfers, and ACH vouchers.
• Review vendor statements and research discrepancies
• Prepare outstanding warehouse receipt reconciliation
• Track pending invoices with open POs
• Process weekly check run and apply ACH payments
• Prepare monthly A/P aging reports
• Electronically file invoices
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

SUPERVISORY REQUIREMENTS

This job has no supervisory requirements.

KNOWLEDGE, SKILLS, and ABILITIES

• Knowledge of accounts payable and invoicing processes and terminology; ability to perform related tasks.
• Ability to process a high volume of data with accuracy and meet various deadlines.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations.
• Proven ability to calculate, post and manage accounting figures and financial records.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Advanced knowledge and skills in computerized accounting systems and knowledge of company-specific software. Proficiency in standard computer software, application programs and e-mail. Typing 45 wpm and 10-key by touch.
• Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information.
• Ability to use good judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.
• Ability to handle multiple tasks simultaneously.
• Ability to work with concentration, accuracy, and attention to detail.

QUALIFICATIONS

• High School diploma or GED equivalent.
• Associates degree in Accounting or related field from a two-year college or technical school; and,
• Minimum of one year accounts payable experience and/or training; or
• Equivalent combination of education and accounting/accounts payable experience.
• Exposure to government contracts preferred.
• Deltek Costpoint or other integrated software experience preferred.
• Ability to pass a drug, background, reference, and credit check.
• Ability to speak Yupik preferred.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Accounting Department is a fast-paced multi-tasking environment requiring regular attendance. Work may require occasional overtime.