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University Contract Administrator

Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534408&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534408

Work type: Officer of Administration

Location: Eugene, OR

Categories: Administrative/Professional, Business Administration/Management, Legal/Law, Planning/Project Management

Department: Purchasing and Contracting Services (PCS)

Appointment Type and Duration: Regular, Ongoing

Salary: $58,000 - $75,000 per year

Compensation Band: OS-OA08-Fiscal Year 2024-2025

FTE: 1.0

Hybrid eligible

Application Review Begins

Application review begins on Monday, September 16, 2024; position open until filled

Special Instructions to Applicants

To ensure consideration, please include the following with your online application:

1) A current resume;

2) A cover letter that addresses how you meet the minimum and preferred qualifications.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications — use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Purchasing and Contracting Services (PCS), a department within the VPGC’s management portfolio, serves as the central coordination point for conducting procurement activity, negotiating contracts, and making purchases on behalf of the University of Oregon. As such, the Chief Procurement Officer is the primary contracting and procurement officer for the University of Oregon.

PCS is a fast-paced, high-volume workplace that places a premium on the ability to: (1) find ways to reduce enterprise costs and/or improve enterprise operational effectiveness related to procurement and contracting; (2) avoid or solve problems by developing practical solutions informed by best practices, strategic planning, legal advice, and policy objectives, as well as political, public relations, and programmatic considerations; (3) manage University projects that have enterprise contracting and procurement components; and (4) educate campus stakeholders and conduct outreach to the business community, including Disadvantaged Business Entities (DBEs).

Position Summary

Reporting to the Associate Director of Procurement and Contracting, the University Contracts Administrator is a senior level contracting position responsible for handling a wide variety of transactions. The University Contracts Administrator works in concert with the PCS Management Team to develop and implement policies, processes, and procedures that support timely contracting services and achieve the best interests of the University. The University Contracts Administrator acts in the decentralized business environment of a public university and assists University departments to conceptualize, negotiate, draft, review, process, and finalize contracts with third parties for the acquisition of goods and services and for other purposes. In carrying out these functions, the University Contracts Administrator must understand the University policy, practice, administrative rules, and state and federal laws applicable to contracting and the priorities of the University.

This position works independently and is expected to carry out University-level contract assignments with minimal oversight from their supervisor. They are responsible for University-wide custom contracts and financial commitments which have potentially serious impacts if managed improperly. Since they act on management’s behalf to carry out contract assignments and manage projects, they will interact with individuals at all levels of the organization. A strong ability to demonstrate inclusivity, empathy, tact, and diplomacy is therefore necessary.

This position will have the authority to sign legal instruments with third parties that legally bind the university, up to a maximum limit of $500,000.

Additionally, the University Contracts Administrator will serve as the primary contract administrator for a Regional Business Hub or PCS, as assigned. As the primary contract administrator for a Regional Business Hub or PCS, the University Contracts Administrator will track contract compliance, manage the contract life cycle, and track vendor performance to contracts for non-construction related goods and services. Additionally, the University Contracts Administrator will act as the primary project manager for informal and formal complex, high risk public solicitation events. The University Contracts Administrator will also conduct requirements gathering for sourcing/solicitation events and complex non-construction related contracts for PCS or Regional Business Hub customers.

Minimum Requirements

• Bachelor's degree and 2 years of relevant professional experience, or an equivalent combination of education and experience

Professional Competencies

• Strong writing, organizational, and customer service skills.

• Strong interpersonal and communication skills with people in diverse workgroups and with differing skill levels.

• Demonstrated ability to perform multiple tasks, meet imposed deadlines, and work under time constraints or other requirements when necessary.

• Intermediate skills using the web and computer programs including Microsoft Office Word and other products.

• Strong analytical skills

• Demonstrated commitment to the University’s diversity, equity, and inclusion goals and ability to provide leadership at the department level.

• Ability to lead by example and maintain the highest ethical standards within the department and within the University.

Preferred Qualifications

• Experience managing projects

• Familiarity with Oregon laws, rules, and regulations pertaining to contracting, leasing, and contract- related purchasing.

• Experience working in a purchasing/contracting office within higher education or public sector experience.

• Experience administering contracts and tracking vendor performance

• Certification in a relevant professional field

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: August 16, 2024 Pacific Daylight Time

Applications close: