Job Information
City of Eugene Recreation Office Coordinator in Eugene, Oregon
Recreation Office Coordinator
Print (https://www.governmentjobs.com/careers/eugene/jobs/newprint/4817229)
Apply
Recreation Office Coordinator
Salary
$53,164.80 - $66,144.00 Annually
Location
Eugene, OR
Job Type
Full-Time Regular
Job Number
04082
Department
Library, Recreation & Cultural Services
Division
Recreation Division
Opening Date
02/07/2025
Closing Date
3/2/2025 11:59 PM Pacific
Description
Benefits
Questions
General Statement of Duties
(Picture of City of Eugene)
The Recreation Office Coordinator provides excellent customer service while performing and/or overseeing a variety of clerical duties to support the day-to-day activities of a recreation facility requiring a thorough understanding of clerical processes and appropriate program, facility and City procedures and policies.
Application Deadline: Sunday, March 2, 2025, at 11:59 p.m. P.T.
Accepting Online Applications Only
Information on How to Apply (https://www.eugene-or.gov/674/How-to-Apply)
Classification: Recreation Office Coordinator (https://www.governmentjobs.com/careers/eugene/classspecs/19910?keywords=recreation%20office&pagetype=classSpecifications)
Salary: $25.56 - $31.80 hourly / $53,164.80 - $66,144.00 annually
The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA) (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) .
Department, Division: Library, Recreation and Cultural Services/Recreation
Union Representation: American Federation of State, County and Municipal Employees (AFSCME)
Work Location: Sheldon Pool is the base location, but position will also spend time at Amazon and Echo Hollow facilities.
Schedule: 40 hours per week, Monday – Friday, between 8:00 a.m. -7:00 p.m. with occasional weekends per business need.
Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries (https://www.eugene-or.gov/DocumentCenter/View/59858/Benefits-at-a-Glance-Guide) as well as benefits packages (https://www.eugene-or.gov/253/Employee-Benefits) .
Bilingual Pay Benefit: This position qualifies for up to an additional 5% of base salary for bilingual pay. Please see “Supplemental Information” at the end of the posting for more information.
Living & Working in Eugene: Information about living in Eugene, how the City of Eugene operates, and more can be found on our website (https://eugene-or.gov/4913/Living-Working-In-Eugene) .
Examples of Duties Performed - Duties may include but are not limited to the following
Ability and experience organizing, processing, and sharing appropriate information about programs, staffing, and communicating office information in a timely and efficient manner.
Ability to process daily cash reconciliation, accounts receivable and accounts payable with a high level of attention to detail and a high level of accuracy. Provide excellent customer service while multi-tasking and completing routine office responsibilities.
Ability to appropriately gather sensitive information from patrons, assessing and sharing information with inclusion staff as needed.
Tasks include and are not limited to front desk reception, interacting with and providing patrons and staff with program information and registration, tracking program activity and facility rentals.
The Recreation Office Coordinator receives supervision from a Recreation Program Supervisors; although this position does not have supervisory responsibilities, he/she may direct the work of temporary employees or other clerical staff.
Perform and/or oversee a variety of clerical tasks to support facility activities, such as front desk reception, program information and registration, program activity tracking, and facility rentals; assist customers and patrons with requests for information.
Train temporary employees and volunteers in activities involving front desk coverage during regular facility and rental hours, rental scheduling, and other clerical support duties; review and monitor assigned activities; may participate and provide input in hiring and performance review processes for temporary employees. Process accounts payable and receivable; monitor and track payments; process purchase orders and requisitions; assign appropriate codes to transactions.
Reconcile program registration and rental income; make deposits; issue and track refunds and cancellations; track income for specific program areas; monitor contracts.
Maintain and account for petty cash funds, including distribution and replenishment of funds. Approve, process, and track scholarship, and other assistance programs available to patrons.
Process and monitor payments for facility expenditures; purchase supplies and maintain inventory.
Perform other clerical duties, such as typing correspondence, sorting mail, establishing and maintaining office files, and maintaining office equipment. Track and prepare financial and activity statistics as requested; assist with the creation reports.
Perform and/or assign the data entry for a variety of financial and recreation activity tracking systems.
Sets up, formats and maintains routine spreadsheets to track data and perform simple tabulations/calculations, updates data.
Assist with program descriptions for the recreation guide; write short news releases on upcoming events; may draft flyers and leaflets, and compile and edit newsletters.
Provide input for registration and facility processes and procedures; design forms and tracking processes; maintain manuals and procedure guides.
Attend meetings: may take and type meeting minutes.
Actively supports and respects diversity in the workplace.
Perform other related duties as required.
To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Recreation Office Coordinator (https://www.governmentjobs.com/careers/eugene/classspecs/19910?keywords=recreation%20office&pagetype=classSpecifications) .
Qualifications
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.
Minimum Qualifications
Experience
Two years of full-time general office experience.
Education
Highschool diploma or G.E.D. equivalent
Preferred experience
Customer service skills
Recreation program knowledge
Fluency in Spanish
Background
Must pass a background check.
License or Certificate
First Aid/CPR certificate or ability to obtain within six months.
The ideal candidate will have the following knowledge, skills, and abilities
Knowledge
Effective customer service standards. Effective phone practices and protocols.
Recreation program and facility policies and procedures.
Business English, grammar, spelling and basic math.
Microsoft Office products including Outlook, Word, and Excel.
Ability to learn other computer systems used in the course of the job, within a reasonable amount of time, as applicable. Local community programs and services.
Policies and practices related to payroll.
Skills and Abilities
Work in a fast-paced environment with external noise and distractions.
Communicate effectively with other employees and the general public using tact, courtesy, and good judgement; relate well to a diverse public.
Train, schedule, delegate and follow-up on desk and rental staff assignments.
Provide effective lead direction if required, coach others.
Build effective relationships with coworkers, other departments and agencies.
Maintain a variety of office files.
Read, understand, explain and apply a variety of City, department and/or program policies and procedures.
Track, coordinate and prioritize multi-step process: organize work to meet deadlines.
Work with a high degree of accuracy and attention to detail.
Operate standard office equipment such as personal computer (PC), word processor, calculator, photocopier, Point of Sale register, FAX machine, and printers.
Keyboard with accuracy of at least 40 WPM.
Keep financial records; maintain petty cash
Follow written and oral instructions
Supplemental Information
Working Conditions
Work in this class is done generally in a Community Center or Aquatic Facility environment. May be required to sit, keyboard, write, hear and speak for extended periods. May be required to stand frequently or for extended periods. Work includes operating a variety of office equipment.
Bilingual Pay Benefit
Perthe AFSCME contract (https://www.eugene-or.gov/Archive.aspx?AMID=71) , the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.
Eligibility List
This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.
What to Expect from our Selection Process
Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.
Diversity, Equity, and Inclusion
The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.
The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.
Incompliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.
If a job posting indicates this position is temporary (not limited duration) then the employee serves at will. Temporary employees do not receive benefits through the City of Eugene unless required by City, State or Federal code/statute.
Representation
Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.
Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.
To view a summary of benefits (http://www.eugene-or.gov/DocumentCenter/Home/View/1813) , benefit premium rates (http://www.eugene-or.gov/DocumentCenter/Home/View/1811) , and/or the AFSCME contract (http://www.eugene-or.gov/index.aspx?NID=1966) click the respective link. Click here to view information about Total Worker Health (https://www.eugene-or.gov/3955/Total-Worker-Health) .
