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Marriott Administrative Assistant, Global Design - m/w/d (Fixed Term Contract) in Eschborn-Frankfurt, Germany

Additional Information Maternity Cover (Fixed Term Contract 12 months)

Job Number 24074005

Job Category Administrative

Location Europe Office - Eschborn, Marriott Hotel Holding GmbH, Eschborn-Frankfurt, Hessen, Germany

Schedule Full-Time

Located Remotely? N

Relocation? N

Position Type Non-Management

JOB SUMMARY

Provides administrative support to the Vice President, Global Design and coordination with other staff, departments, offices and remote team members.

CANDIDATE PROFILE

Skills and Knowledge

• Possesses excellent telephone communication skills

• Ability to manage and balance own time

• Strong communication skills (verbal, listening, writing)

• Strong organization skills

• Ability to use software applications

• Good analytical skills

• Strong customer and associate relation skills

• Ability to develop and maintain relationships e.g., associates, customers, vendors

Administration

  1. Prepares a variety of documents using Word, Excel and PowerPoint and specialized applications.

  2. Files and forward traces a variety of paper and electronic documents.

  3. Processes incoming mail.

  4. Screens telephone calls

  5. Maintains office supplies and equipment for area.

  6. Processes consultant’s contracts and invoices

Coordination

  1. Prepare and processes expense reports.

  2. Maintains, collates and distributes all relevant department reports.

  3. Maintains various consultant and project databases using appropriate systems.

  4. Follows up on information with consultants.

  5. Copies and issues drawings and documents to consultants.

  6. Coordinates venue and agendas for various meetings.

  7. Coordinates all travel and hotel accommodation arrangements.

  8. Maintains calendars and schedules appointments and meetings.

  9. Responds to various requests for help and information.

  10. Acts as a central point of contact in the department.

  11. Performs other related tasks as assigned by management.

  12. Complies with Marriott Hotel Holding GmbH policies and procedures.

Candidate Profile

Education or Certification

• High School Diploma or equivalent required; Bachelor’s Degree preferred

Experience

• Senior Executive Assistant

Other

• Language: Fluent in English.

• Excellent knowledge of Word, Outlook, Powerpoint, Excel, and familiarity with electronic database systems such as Oasis.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.

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