Job Information
Texas Tech University Health Sciences Center – El Paso Business Assistant in El Paso, Texas
39601BR
Extended Job Title:
Business Assistant
Org Level 1:
Texas Tech Unv Hlth Sci Ctr El Paso
Position Description:
Performs responsible and complex duties associated with a specialized function of a section of clerical employees. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness.
Requisition ID:
39601BR
Travel Required:
Up to 25%
Major/Essential Functions:
Working under general supervision, provides clerical support to assigned faculty and staff. To include processing purchases utilizing appropriate processes and systems such as TechBuy, and Chrome River, etc. Processes all invoices to accounts payable, verifies receipt of orders, and updates encumbrances related to purchases made.
Responsible for all procurement card processes including allocation and reconciliation reports.
Responsible for processing travel applications, advance payments and reimbursements, and create FedEx labels for assigned faculty and staff.
Assist with assigned tasks related to faculty recruitment such as creating visiting packets, setting up candidates as vendors, and organize travel itinerary.
Serves as a back up to the MSBI front desk in absence of main personnel. Welcomes visitors, vendors, faculty and staff by greeting them in person or via telephone, answering or referring inquires in a professional and friendly manner. Receives and delivers messages. Monitors and maintains logbook; issuing visitor badges and unlock requests.
Coordinates lab coat cleaning pick up and drop off for faculty and lab staff with third party vendor. Coordinates dissemination of clean lab coats to faculty and staff. Updates annual standing order in TechBuy tracks invoices, and updates open encumbrances. Will guide student assistant(s).
Assist with escorting faculty candidates and visitors.
Actively participate in departmental event planning activities. Assist with coordination of faculty chalk talks, seminar series presentations, additional departmental events, pick up and deliveries.
Submits work orders as needed in WebTMA system to exclude building related work order.
Adheres to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement and Teamwork). Actively promote and encourage staff across the institution.
Performs all other duties as assigned.
Grant Funded?:
No
Minimum Hire Rate:
Compensation is commensurate upon the qualifications of the individual selected
Pay Basis:
Hourly
Work Location:
El Paso
Preferred Qualifications:
Experience providing effective customer service.
Experience working with purchasing/procurement, closing encumbrances, event coordination, travel and faculty recruitment.
Campus:
HSC - El Paso
Department:
Molecular and Trans Medicine
Required Attachments:
Resume / CV, Transcript
Job Type:
Full Time
Pay Statement:
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Job Group:
Office and Admn Wkrs All Other
Shift:
Day
EEO Statement:
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
Required Qualifications:
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent.
Two years progressively responsible clerical experience.
Additional education and/or related experience to equal two years may substitute on a year for year basis.
Does this position work in a research laboratory?:
No
Navy Enlisted Classification Code:
AZ, RP, YN
Army Military Occupational Specialty Code:
36B, 42A, 56M
Air Force Specialty Code:
3A1X1, 8A200
Marine Military Occupational Specialty Code:
0111, 6046
Jeanne Clery Act:
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .
