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Clerk Typist (35 hrs/12 month) - Provisional - East High School

Williamsville Central School

105 Casey Rd.

East Amherst , NY 14051-5000

Classified - Position - Clerk Typist - competitive

Job Number 3300049579

Start Date

Open Date 10/01/2024

Closing Date 10/11/2024

35 hours/week

8:00am - 3:30pm (tentatively) - inclusive of 1/2 hour unpaid lunch

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Duties/Responsibilities:(exclusive to East High School)

• Work with clerical, teachers, mental health staff, counselors, and administration

• Reports directly to Assistant Principal with collaboration with team leaders

• Strong technology skills required - experience with eSchool, WITS, google suite, data entry, word processing

• General office duties- office receptionist, answer phone and work with students, parents, staff and community

Requirements:(exclusive to East High School)

• Enjoys working with students

• Takes initiative

• Team work

• Attention to detail a must

• Vacations generally need to correspond with times when students are not in school and coordinated with the vacation needs of other secretaries, the work needs of the office and the district requirements for office coverage

• Excellent attendance is a basic requirement for this position.

• Excellent oral, written and telephone communication skills

• Excellent public relations skills, positive attitude

• Excellent computer skills, Word, Excel and Publisher

• A team player/flexible -extremely organized, sense of humor, able to accept constructive criticism

• Able to work in an open-office setting

• Strong work ethic

• Ability to work with and enjoys working with high school students

• Ability to multi-task, prioritize and work well under pressure

• Strong organizational skills

• Works well without constant supervision

Preferred:(exclusive to East High School)

• Prior experience working in a school setting such as main office, attendance office or guidance office

• Computer experience on WITS, eSchool or similar grading/enrollment programs, student management systems, attendance documentation, scheduling

  Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements:Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Reports to:Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical Work Activities:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;

• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;

• Transcribes voice mail messages and other recorded audio messages and longhand copy;

• Collects money and accounts for monies received;

• Addresses envelopes on a typewriter or microcomputer;

• Proof reads reports and other documents;

• Answers telephone, take messages, relays information directly or over intercommunication system;

• Assists in the preparation of payrolls and the maintenance of payroll records;

• Sorts correspondence vouchers, and similar materials;

• Makes and checks routine arithmetical computations;

• Files correspondence, memoranda, reports and other materials;

• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;

• Operates office machines/equipment;

• Indexes materials;

• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;

• Prepares outgoing mail and sorts in-coming mail for dissemination;

• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;

• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app_login?COMPANY_ID=00005387) for this job posting.

Job Attachment View Attachment

Itinerant Location East High School

Salary: From 39000.00

Salary Competitive Y

Appointment Status Provisional

Position Status Full time

Start Date ASAP

Additional Job Information

PLEASE NOTE: This is a provisional competitive Civil Service position. The selected candidate must be currently appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.