Easter Seals Jobs

Technical Services Manager

Job ID

176438

Posted

25-Jul-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Building Management, Engineering/Maintenance, Facilities Management, Health and Safety/Environment

Location(s)

Dublin - Dublin - Ireland

As Technical Services Manager you will collaborate with colleagues to inspire customer moments of delight and pursue amazing outcomes each day. You’ll be an ambassador of a one team approach within the technical operations team, representing CBRE and our Client's brand

You are responsible for the day-to-day running of the Technical Services element of our facility management contract, providing technical support to the CBRE teams. You will manage the on-site technical team and various sub-contractors to deliver an exceptional service. You will be able to demonstrate financial control by operating within the client approved budget that you assist to develop.

Responsibilities

Quality, Health, Safety and Environment

● It is the overall objective for all of our roles to participate in creating and enhancing our safety culture

● To support this you’ll log quality hazards and ensure resulting actions are closed out. This helps make our spaces safer and improve the safety culture

● You are accountable for the legislative compliance in relation to Health and Safety for all building operations activities and ensure compliance with CBRE/Client policies and procedures

● You value safety and will ensure all QHSE actions are remediated and closed within specified timeframe for the technical services

● You ensure adherence to CBRE safety culture, (including incident and accident reporting procedures)

● CBRE has deployed well developed and thorough QHSE Log books you are expected to Maintain these as required and this is fundamental to your role

● You manage all CBRE incident reporting and management process for your team

● You are responsible for the Integrated Environmental Health and Safety Management Systems

● You will embed a culture of safe working and compliance capturing RISE Behaviours

● As a senior leader on the account you will actively engage with CBRE communications and encourages CBRE connection within your team

● You will build strong relationships with CBRE and Client organisation

● You are accountable for the management and coordination of the technical services audits including compliance to CBRE processes and the remediation and closure of any audit action

Operations

● You lead or contribute to team huddles and meetings where applicable

● You ensure all specific facilities issues are logged and ensure remedial actions are completed proactively

● You ensure ad hoc support requests are recorded within CBRE systems

● You know that positive relationships with key stakeholders in CBRE & Client builds trust and you foster this through clear articulation of technical challenges, processes and systems

● Customer relationships are a key focus and you will seek to develop these by listening to and understanding your customer (internal and external); anticipating and providing solutions to customer needs; giving high priority to customer satisfaction

● You are accountable for all technical services including fixed, planned, preventative and reactive maintenance activities across their region

● You ensure accurate information and data is available and provide narrative to monthly operational performance reports

● You lead in the support, investigation and resolution of technical or system related problems

● You understand the importance of the CMMS system (Maximo) and the dependance on accurate asset information as such you are responsible for the validation of asset registers, condition evaluation and life cycle planning

● You will work with colleagues to develop the regional approach to the management of spare parts ensuring minimum downtime attributable to lack of spare parts

● Demonstration of success is key to this role and you will strive to excel in the delivery of KPI's and SLA's for the region

● All works should be measured as such you are responsible for the management of self perform maintenance tasks on the contract through the CMMS system

● Champion the ongoing development of the CMMS system and ensure standard consistent working practices allow for the further utilisation of functionality across the region when available.

● You actively seek data for improvement and utilise the information from the CMMS system to inform business decisions and produce reports for the client.

People

● You drive a culture of high motivation, recognition and engagement, ensuring all reports have development plans whilst actively encouraging training

● Team success is of high importance to you and as such you seek to constantly motivate performance and embed Performance Management cycle

● You understand team development and strength areas and ensure opportunities for growth and succession planning, you coach team members using CBRE core training matrix as a guide

● You provide management guidance and lead the team including overseeing the allocation of work, attendance and performance management to exceed the customers expectations and ensure best practice prevails

● You actively engage CBRE People team and ensure guidance is provided in all CBRE People policies and processes

● You liaise closely with Operations and the support teams ensuring recruitment and retention of appropriate staff as required

Supplier Management

● You are accountable for the management of all technical services provided through sub contractors and ensure service delivery and service level agreements adherence in line with CBRE standards

● You performance Manage sub-contract suppliers, driving continuous improvement (utilisation etc.) and record using the appropriate in country procurement tools

● You are the escalation point for the management of critical supplier non conformance

● You achieve excellent supplier performance through the completion and review of supplier audits and performance, generating a strategy to ensure the client and account receive the best support at all times

● You define the site / regional supplier strategy, negotiating in alignment with the contract and Account Sourcing strategy

● You ensure CBRE appropriate suppliers process are being followed

Finance

● You are accountable for the Technical Services annual budget planning process

● The technical services annual budget is yours. You own this and ensure maintenance and repair of the services is achieved within this budget

● You contribute to monthly operating budget variance reports. Manage, monitor and advise on the discretionary spending budget

● You are constantly looking for improvement and utilise service provider benchmarking to achieve this

● You solution the best delivery model for service provided and additional requirements / Variations

● You are accountable for the management of the client spend approval process

● You are accountable for the commercial process where third party works or materials are required on site. Obtain Quote > Request Spend > Issue PO > Communicate on invoicing, where applicable

● Accurate billing is essential to achieve this you ensure timely invoicing of service costs from third party suppliers

Project and Programs

● You recognise the benefits of a strong working relationship with CBRE Projects teams and you actively develop this at every opportunity, you are accountable for sign off of technical services in refurbishments, renovations, fit-outs and new buildings

● As a trusted partner you consult with Client and CBRE Projects team during the formulation of designs for new buildings and renovations

● You and your teams oversee on site minor works projects

● You’re local teams are creative and smart. You champion local initiatives to the wider Region and share best practice.

● You encourage a culture of continuous improvement, driving the implementation of innovations that will create account success

● You assist project teams on large scale refurbishments, fit-outs or new builds associated with contract

Undertake all other duties & tasks as reasonably requested by your line manager

The TSM will manage the Dublin portfolio with the current team & TSM in situ to ensure resilience, sufficient technical expertise, significant and demonstrable, management experience.

Areas of responsibilities for theTechnical Services Manager:

Education & Skills

● Relevant qualification in Mechanical and Electrical field

● Health and Safety qualification, Nebosh / IOSH

● Language - fluency in written and spoken English

● Excellent analytical and problem-solving skills

● An eye for detail and good design

● Strong communication skills

● Excellent time management skills

● The ability to work well both as part of a team and on your own

● Excellent motivational and influencing skills demonstrating integrity and a level commercial awareness

● Ability to respond effectively to sensitive issues

● Numerate with a high degree of computer literacy

● Broad technical knowledge and understanding of FM and building systems.

● Must be able to demonstrate a sound knowledge of all systems within the building services environment

● Knowledge of Implementation and monitoring of policy and process compliance

● Dependable and flexible, able to work independently as well as part of a team.

● Responsive to customer requests in an empathic, supportive and productive manner

● Experience of working within a maintenance Team

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)