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Senior Executive Management Assistant 13

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Senior Executive Management Assistant 13

Salary

$28.08 - $39.33 Hourly

Location

Dimondale, MI

Job Type

Limited Term (position has expiration date)

Remote Employment

Flexible/Hybrid

Job Number

2701-24-20-168

Department

Treasury

Opening Date

10/01/2024

Closing Date

10/15/2024 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description

• Benefits

• Questions

Job Description

This position is limited to a term not to exceed two years. Incumbent may be re-appointed to additional terms.

This position provides executive administrative and secretarial support to the Deputy Treasurer of Revenue Services and Assistant Deputy Treasurer. This position performs a variety of tasks that are highly confidential and sensitive in nature. These responsibilities include coordinating office management activities; overseeing the preparation of correspondence; establishing guidelines for screening calls and correspondence; scheduling duties including coordinating and maintaining the Deputy Treasurer’s calendars; preparing agendas; collecting materials for correspondence; keeping records of proceedings upon request and serving as liaison to other agencies and executive staff. This position may also assist Bureau Directors within Revenue Services with any special project support that may be needed.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/SEMA3A45N PD.pdf)

Treasury Careers – Learn more about why Treasury is a Great Place to Work!

Required Education and Experience

Education

Education typically acquired through completion of high school.

Experience

Four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11.

Alternate Education and Experience

Possession of an associate’s degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Additional Requirements and Information

Please attach a cover letter and detailed resume to your application. If applicable, please attach a copy of your official college transcript(s) to your application. For our purposes, "official college transcripts" must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.A scanned or electronic copy is acceptable, as long as it contains the elements listed above.The college/university does not have to send the transcripts directly to Treasury. Review more information regardingofficial transcripts. (https://www.michigan.gov/documents/mdcs/OfficialTranscript_693831_7.pdf)

Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go to evaluators (https://www.naces.org/members) for a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.

This position is eligible to work remotely on Mondays, Thursdays, and Fridays, and must work onsite Tuesdays and Wednesdays. Selected candidate must have a safe and appropriate designated workspace or workstation for performance of work and secure and sufficient internet access of commercial cable or wireless broadband with minimum speeds of 25 Mbps download and 5 Mbps upload.

Work must be performed in the state of Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.

The Michigan Department of Treasury participates in E-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Interviews will likely occur virtually using Microsoft Teams. No prior experience with Teams is necessary, as instructions and tips will be provided to all candidates scheduled for an interview.

This position has a FTINPRINT sub-class code. The sub-class code indicates the position has access to Federal Tax Information (FTI) and requires passing of a fingerprint-based background check per IRS Publication 1075.

View the job specification at:http://www.michigan.gov/documents/SeniorExecutiveManagementAssistant_13149_7.pdf

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SEMA – Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

  02

  SEMA3/4 - Do you possess one of the following? At least four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; at least three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, at least two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11. OR An associate's degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least three years of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

• Yes

• No

  03

  Please select your level of experience providing assistance to management and/or Bureau staff.

• None to less than one year

• One to three years

• Three to five years

• More than five years

  04

  Please explain your experience providing assistance to management and/or agency staff. If no experience, enter N/A.

  05

  Please select your level of experience with customer service and public relations.

• None to less than one year

• One to three years

• Three to five years

• More than five years

  06

  Please explain your customer service and public relations experience to both internal and external customers. If no experience, enter N/A.

  07

  Please select your level of experience working in a position that requires the ability to multi-task and continually re-prioritize your job assignments.

• None to less than one year

• One to three years

• Three to five years

• More than five years

  08

  Please explain your experience working in a position that requires the ability to multi-task and continually re-prioritize your job assignments. If no experience, enter N/A.

  09

  Please select your level of experience organizing and tracking projects or assignments from development to completion.

• None to less than one year

• One to three years

• Three to five years

• More than five years

  10

  Please describe your experience organizing and tracking projects or assignments from development to completion. If no experience, enter N/A.

  11

  Please select your level of experience using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote).

• None to less than one year

• One to three years

• Three to five years

• More than five years

  12

  Please describe your experience using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote). If no experience, enter N/A.

  13

  Did you attach your cover letter and detailed resume to your application? (Failure to do so may result in your application being screened out.)

• Yes

• No

  14

  If applicable, did you attach a copy of your official college/university transcript(s) to your application? (Failure to do so may result in your application being screened out.)

• Yes

• No

• N/A

  15

  If you answered no to the previous question, please explain why.

  16

  Do you understand this job requires working onsite on Tuesdays and Wednesdays?

• Yes

• No

  Required Question

Agency

State of Michigan

Department

Treasury

Address

TreasuryOHR@michigan.gov

430 West Allegan Street

Lansing, Michigan, 48922

Phone

517-335-7508

Website

https://www.michigan.gov/treasurycareers

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