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Office Assistant 2

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Office Assistant 2

Salary

$31,980.00 - $32,230.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

2024281013121RMAS

Department

General Services

Opening Date

12/10/2024

Closing Date

12/31/2024 11:59 PM Eastern

Bargaining Unit

1620-AFSCME NonSupervisory Local 312 (DDOT General

• Description

• Benefits

• Questions

Description

Job Summary

Under general supervision, performs routine and moderately complex clerical support duties.

Examples of Duties

Essential Duties and Responsibilities (may perform other duties as assigned)

• Types from rough draft correspondence and reports.

• Composes routine and standardized correspondence.

• Transcribes and records case histories, investigations and departmental communications.

• Proofreads and checks work for accuracy.

• Assembles data and information and enters into defined tabular format.

• Performs routine filing of correspondence, records and reports.

• Assists in maintaining records in databases, spreadsheets and logs.

• Prepares and checks papers and records.

• Analyzes, classifies and files material of a routine nature.

• Screens telephone calls and visitors and assists with general inquiries.

• Operates computers, copying machines and other office equipment.

• Sorts and distributes mail.

• Schedules work for, trains and instructs new clerical employees.

Minimum Qualifications

Qualifications (required):

• High School graduation or GED with courses in typing, keyboarding, word processing, and office management or business-related subjects.

• One (1) year of experience in typing and performing general office work.

Qualifications (preferred):

• Completion of courses in typing and word processing preferred.

Knowledge, Skills, and Abilities

• Knowledge of office work, terms and equipment.

• Knowledge of standard document formats and English usage in business correspondence.

• Knowledge of standard office database and spreadsheet software.

• Skill in typing with speed and accuracy.

• Skill in filing and file maintenance.

• Skill in recording and transcribing with speed and accuracy.

• Skill in use of personal computers and common office software.

• Skill in performing arithmetic computations with accuracy

• Ability to draft original non-routine documents.

• Ability to organize and prioritize work.

• Ability to communicate effectively orally and in writing with tact and diplomacy.

• Ability to preserve confidentiality and discern what is confidential.

Supplemental Information

Evaluation Plan

• Computerized Assessment: 70%

• Evaluation of Training, Experience, & Personal Qualifications: 30%

• Total of Computerized Assessment, Interview and Evaluation of T.E.P:100%

• Detroit Residency Credit: 15 Points

• Veteran Points: 0-15 Points

  Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position.

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Indicate the number of years of professional experience you possess. PLEASE NOTE: YEARS OF EXPERIENCE MUST BE REFLECTED IN THE WORK EXPERIENCE SECTION OF THE APPLICATION.

• Less than 1 year

• 1 year but less than 3 years

• 3 years but less than 5 years

• 5 years but less than 7 years

• 7 or more years

• none

  02

  Please indicate your highest level of education completed

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• PhD/J.D.

• No Education experience

  Required Question

Agency

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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