Easter Seals Jobs

Administrative - Executive Assistant

Reports To: President

Temp to Hire

Onsite 5 days a week

$25-$30 per hour

Are you passionate about history and eager to make an impact in a dynamic and mission-driven environment? Exciting opportunity for a highly organized and proactive Executive Assistant to support our President. As the Executive Assistant, you will be the right hand to our President, providing essential executive support and managing a variety of high-level projects.

Responsibilities:

• Calendar Management: Oversee the President’s calendar, coordinating meetings, events, and prioritizing issues according to urgency. Ensure the President’s time is allocated efficiently.

• Executive Support: Act as the gatekeeper for the President, handling inquiries, managing correspondence, and responding to calls. Prioritize and respond to emails promptly.

• Board & Donor Relations: Manage the Board of Directors’ calendar, organize meetings, and serve as a liaison to the Board, addressing any issues they raise. Handle donor communication, process donations, and manage the donor database.

• Meeting Preparation: Organize and prepare for meetings, including gathering necessary documents, setting up logistics, and ensuring all details are covered.

• Special Projects: Monitor and support projects the President is involved in, gather relevant data, maintain deadlines, and provide analytical support.

• Communication & Correspondence: Draft, review, and send letters, reports, minutes, and other communications on behalf of the President. Research and draft letters as needed.

• Event Coordination: Participate in on-site and off-site events, ensuring all logistical details are managed smoothly.

• Confidentiality & Discretion: Handle sensitive matters with the utmost confidentiality and discretion, making contacts internally and externally with diplomacy.

• Administrative Duties: Enter data, receipts, and invoices into QuickBooks, maintain files and documents for efficient retrieval, and support the overall operational efficiency.

• Mission Support: Actively engage in activities that enhance the mission

Qualifications:

• Communication Skills: Exceptional written and verbal communication skills.

• Time Management: Strong ability to manage time effectively and handle multiple tasks with a high degree of organization.

• Confidentiality: A commitment to maintaining the highest standard of confidentiality.

• Attention to Detail: Keen attention to detail in all tasks and responsibilities.

• Technology Proficiency: Proficient in Microsoft Office and QuickBooks.

• Interpersonal Skills: Strong interpersonal skills with the ability to interact effectively with various levels of the organization, as well as with donors and external partners.

• Administrative Experience: At least one year of administrative experience.

How to Apply: Interviews are happening NOW, if you are ready to bring your organizational skills to our team, please submit your resume chrc511@kelllyservices.com .

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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.