Easter Seals Jobs

JOB SUMMARY

Performs a variety of responsible administrative and training functions to support the District Office to ensure compliance with legally mandated, contractual, and company mandated training requirements. The job will perform a variety of administration functions, including but not limited to the following: Serving as LMS administrator managing certification and training accesses, assignments, and records; certifications and training; and processing government-issued clearances. Works as an integral part of the District Office staff and human resources function in supporting the District.

ESSENTIAL FUNCTIONS The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity. All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein. In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include: Audits and ensures compliance with training to include but not limited to CPR/AED/First Aid certifications, general company training, applicable state/local licensing training, driving records, NISPOM Refresher Briefings, foreign travel briefings, and criminal and DMV reports Enters and maintains certification information in the employee database and employee files Provides all clearance processing support for the District, including requesting PSIs, conducting SF86 reviews with applicants, setting up appointments, processing fingerprints and archival signatures, and conducting periodic reviews. Hires new employees into the employee database Administers the learning management system (LMS) to include creating accounts for new users, assigning training courses, recording courses completed outside the LMS, and tracking all course completions Serves as a liaison for third-party suppliers for electronic fingerprinting, scheduling, and coordinating the fingerprinting of outside customers. Cross-trains with District Office administrative staff and is cross-trained in other administrative support functions within the District Office. Performs other administrative tasks and duties of a similar nature and scope as applicable

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position.

Basic Qualifications U.S. Citizenship preferred Ability to acquire and maintain the required level of Department of Defense (DoD) Security Clearance. Must have a minimum of an active Interim Secret granted. Ability to acquire and maintain any other specific special clearances/access requirements.

Education/Experience

Associate degree and two or more years of progressively responsible