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Administrative Specialist 1

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Administrative Specialist 1

Salary

$49,775.00 - $54,206.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

2024310344TF

Department

Dept of Transportation

Division

DDOT Vehicle Maintenance

Opening Date

02/09/2025

Bargaining Unit

9000-Non Union Salary Regular Service General

• Description

• Benefits

• Questions

Description

Under general supervision, coordinates, facilitates, and improves administrative processes. An employee in this class assists in the management and analysis of fiscal, business, and other general city administrative functions and processes for a small agency or a work unit with comparable mission responsibility.

Examples of Duties

• Consults with, advises, and furnishes information to management on general administration fiscal and business subjects, and on specific projects.

• Investigates aspects of organizational structure to determine gaps in efficiency of service.

• Evaluates current procedures and practices for accomplishing departmental plans and recommends change to improve efficiency.

• Analyzes financial, administrative, and management implications of proposes changes and makes recommendations.

• Plans project and work assignment to accomplish objectives.

• Prepares work flow charts, project time lines, and cost estimates of personnel and material for project plans.

• Researches information, obtains facts, and compiles data and specific details for contracts, grant proposal, and administrative reports.

• Uses office software to prepare narrative reports, directives, memorandums, charts, inventories, and statistical summaries.

• Attends meetings and conferences involving public, private groups, and City officials to address service improvements.

• Develops or coordinates preparation of portions of the departmental budget, and monitors expenditures.

• Instructs and trains assistants on requirements, policies, procedures, and best practices to accomplish projects relevant to provisions of departmental services.

• Reviews documents, forms, and correspondence for completeness and accuracy.

• Evaluates employee performance, and counsels employees on professional development.

Minimum Qualifications

Bachelor's degree in public or business administration or a related field of study.

Three (3) years of responsible administrative office management with accountability for budget, financial, or other business control details compilation and monitoring, or for service delivery goals measurement compilation and reporting.

OR

Three (3) years of technical or para-professional application of municipal and departmental administrative standards and policies to department operational service and staff functions

OR

Three (3) years of review, analysis, and implementation of process improvements in the application of municipal and department standards, policies, and procedures either individually or as a member of project teams.

OR

Any combination of the above which equals three (3) years.

NOTE: Additional qualifying experience may be substituted for education on a year to year basis up to a maximum of two (2) years.

Supplemental Information

Evaluation Plan

• Computerized Assessment (Includes Demonstration Assessment): 20%

• Interview: 60%

• Evaluation of Training, Experience & Personal Qualifications: 20%

Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points

• Detroit Residency Credit: 15 points

LRD: 02/12/2024

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

• Medical - Eligible for hospital, surgical, and prescription drug benefits.

• Dental

• Vision

INSURANCE

• Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

• Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

• Sick Leave

• Vacation

• Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

• At age sixty (60) if you have at least ten (10) years of service, or

• At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

• An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Do you have Three (3) years of responsible administrative office management, with accountability for budget, financial, or other business control details compilation and monitoring, or for service delivery goals measurement compilation and reporting.

• 1

• 0

  02

  Do you have three (3) years of technical or para-professional application of municipal and departmental administrative standards and policies to department operational service and staff functions.

  03

  Do you have three (3) years of review, analysis, and implementation of process improvements in the application of municipal and department standards, policies, and procedures either individually or as a member of project teams

  Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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