Easter Seals Jobs

Prom Supervisor JobID: 354

• Position Type:

  Athletics/Activities/ Activity Sponsor

• Date Posted:

  11/19/2024

• Location:

  Saydel High School

High School Prom Sponsor Job Description

Position:Prom Sponsor

School:Saydel High School

Reports to: HS Administration

Job Summary

The Prom Sponsor is responsible for overseeing the planning, coordination, and execution of Saydel High School’s annual prom. This individual will collaborate with students, faculty, and staff to create a memorable and enjoyable event while ensuring compliance with school policies and budget guidelines.

Key Responsibilities

• Event Planning and Coordination

• Work with the prom committee (primarily junior and senior students) to develop a theme, decor, and activities for the prom.

• Coordinate venue selection, catering, entertainment, and transportation as needed.

• Serve as the primary liaison between the school and external vendors.

• Supervision and Leadership

• Guide students in decision-making and problem-solving related to the event.

• Provide oversight during all prom-related activities, including planning meetings, fundraisers, and the event itself.

• Ensure proper conduct and adherence to school policies by students and attendees.

• Budget Management

• Establish and manage the prom budget, ensuring funds are allocated appropriately.

• Oversee fundraising activities to support prom expenses, ensuring compliance with school financial procedures.

• Collaboration and Communication

• Communicate regularly with school administration about event plans, updates, and approvals.

• Maintain open communication with students and parents regarding expectations, deadlines, and logistics.

• Event Logistics

• Ensure all contracts and permits are obtained and signed by appropriate parties.

• Develop a timeline and checklist to track progress and responsibilities leading up to the event.

• Oversee event setup and cleanup, ensuring the venue is left in good condition.

• Safety and Security

• Work with administration to arrange security and ensure the safety of all attendees.

• Address any emergencies or incidents during the event in coordination with school policies.

  Qualifications

• Current faculty or staff member at Saydel High School.

• Strong organizational and leadership skills.

• Experience in event planning or student activities (preferred).

• Ability to manage budgets and coordinate with multiple stakeholders.

• Willingness to work evenings and weekends as needed.