Job Information
Iowa Department of Administrative Services Administrative Services Assistant in Des Moines, Iowa
Administrative Services Assistant
Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4659622)
Administrative Services Assistant
Salary
$38,521.00 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
25-00628
Agency
500 Legislative
Opening Date
09/16/2024
Closing Date
10/6/2024 11:59 PM Central
LinkedIn Tag
#LI-DNP
Point of Contact
Tim McDermott - Tim.McDermott@legis.iowa.gov.
To Apply
Applications will be accepted through October 6, 2024. Applicants should submit a resume and cover letter online at https://www.legis.iowa.gov/careers.
Job Description
Effective immediately, applications are being taken by the Legislative Services Agency (LSA) for the position of Administrative Services Assistant. Applicants should submit a resume and cover letter online athttps://www.legis.iowa.gov/careers.
Administrative Services Assistant The full-time position involves front office administrative work including tracking, publishing, and distribution of documents using database software and file management equipment; providing administrative support to all agency staff; communicating with and providing information to members of the general public, public officials, and staff; purchasing, inventory, and organization of office supplies; operating photocopy, scanning, and binding equipment; and providing customer service for publication sales.
Applicants must be computer literate, pay close attention to detail, be able to work well and communicate effectively with others, be able to develop a knowledge of the legislative process, and have the ability to concentrate and perform high quantity of tasks while meeting quality, timeliness, and confidentiality requirements.
Overtime work is required with partial compensatory time provided. Beginning annual salary is $38,521. Partisan political activity and issue advocacy are prohibited.
Administrative Services Assistant.
Salary Rate - Grade 20
This is an entry level document processing (tracking, photocopying, packaging, and delivery) position. It is a nonsupervisory position. Employees in this position must possess the ability to be cross-trained and to perform related duties included in the Administrative Services Officer (ASO) job series. Overtime may be required with compensatory time provided.
Qualifications, Skills, and Ability:
Mechanical aptitude or experience necessary to operate sophisticated photocopy and scanning machines including the ability to follow instructions for programming of photocopy machine functions.
Analytical ability to follow detailed instructions for photocopying, distribution, filing, and retrieval of LSA work products.
Physical condition necessary to intermittently stand for long periods of time while operating a photocopy machine and to make deliveries within and outside the office.
Ability to learn proper forms for bills, amendments, fiscal documents and spreadsheets, research documents, committee work products, and all LSA publications.
Ability to operate personal computer and to learn to use database software and file management systems.
Duties:
Photocopy legal and fiscal documents, including bills, resolutions, amendments, administrative and court rule documents, research memorandums, reports, charts, committee minutes, letters, factbook, LAGAR, LADAR, NOBAs, graybook (fiscal summary), fiscal notes, legislative guides, legal background briefings, and LIO and tour guide documents.
Workload tracking of bills, amendments, research, legislative guides, legal background briefings, final reports, and summaries; confidential receipt of electronic requests, approvals, rejections, and withdrawals.
Package, delivery, and publication to Internet of electronic and print, legal and fiscal documents and interoffice mail; preparing bill drafting files for archiving.
Perform tasks with high quantity, quality, and confidentiality requirements, under sometimes extreme time deadlines, and in excess of eight hours per day during the legislative session.
The LSA is a nonpartisan central legislative staff state agency of around 100 employees serving members and committees of the Iowa General Assembly. The Legislative Services Agency is an equal opportunity employer.
The LSA’s workforce spans 3 divisions and multiple offices where individuals contribute their unique expertise and talents to advance a shared mission of serving the Iowa General Assembly in a nonpartisan manner.
LSA offers meaningful work with great benefits. Our employees participate in the Iowa Public Employees’ Retirement System (IPERS) pension plan, the LSA is a qualifying employer for the Public Service Loan Forgiveness program (PSLF), and low-cost, high-quality health and dental insurance is provided.
This is a non-merit posting for the Legislative Services Agency. Applicants should follow instructions in "To Apply" to be considered.
Minimum Qualification Requirements
Graduate of an institution of higher education, preferably a four-year college or university. Equivalent experience may be substituted for education.
Agency
State of Iowa
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